Summary: Document Mgmt System

Subject: Summary: Document Mgmt System
From: Annamaria Profit <inteltek2 -at- earthlink -dot- net>
To: "TECHWR-L" <techwr-l -at- lists -dot- raycomm -dot- com>
Date: Wed, 30 May 2001 21:44:51 -0400

Thanks to all my colleagues across 4 lists who replied with suggestions about finding a document management system: Here--in very abbreviated form--is the summary of responses.

Q: ...a trillion byte library of documents I need to turn into a retrievable database of reusable parts...

-A quick and dirty search method would be to convert them all to PDF and index them in one or more catalogs.
-Inmagic: Inmagic handles text quite nicely (9 votes)
-Look at Concordance, a product of Dataflight (
-I have 22 years of Laboratory reports stored on the lab server as Word documents. They're full text searchable using Internet Explorer. I use the properties box for each document to provide the thumbnails that show the search results (title, author, date, report number and abstract)
-try askSam. Very flexible. Look at the web site ( (2 votes)
-used BRS software to index a similar database
-Adobe Acrobat 5.0 for scanning and producing a searchable pdf full-text database (4 votes)
-NOTEbookS Lotus Notes based system
-look at the Solo-lib automation survey:
-There is a way to develop a contents page in Word 97+. If you have the documents online in a word.doc you could put them all together in one file and create a contents page. This is not indexing, but close. It would also allow for searching any word in the meta document.
-Look at the MEMO field type in Access. It supports more than 255 characters. I am using Access 2000 which is fairly inexpensive. MEMO field will store 64,000 characters. Alternatively, you can create OLE fields and store the Microsoft Word document right in the database. (6 votes)
-There are two search engines that will search intranet/hardrive documents. I believe google may allow that as well: The following kenjin is free Autonomy: Kenjin:,8827,195262,00.html
-Have you considered converting the documents into HTML, loading them on the corporate server or a free site, then using a free or low cost search tool like Pico Search ( )
-Have a look at ISYS A very powerful tool for organising e-documents. Reasonably priced
-SQL 2000. I mention SQL2000 instead of SQL7.0 because 1)it allows for data warehousing more readily for the size you mention and 2)if you ever need to go on the web it will be better than SQL7.0 for the task.
-We use a software tool that is called HDK.
-Microsoft SharePoint Portal server
-Try this software:
-Check out Xpedio at:

Annamaria Profit
E-mail: inteltek2 -at- earthlink -dot- net

Life is all about Loving...everything else is just so much noise...


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