Storage of documents

Subject: Storage of documents
From: "Kathy Estrada" <kathy -dot- estrada -at- identitech -dot- com>
To: "TECHWR-L" <techwr-l -at- lists -dot- raycomm -dot- com>
Date: Wed, 10 Oct 2001 15:45:48 -0400


Our company is ISO9001 registered, and our signed-off docs become
records that we have to maintain. I have two methods of keeping the
records (depending on what they are).

1. Scanned copies or soft copies are kept online and stored in a
document management product called FYI. FYI has B2-like security and
its own document control capabilities including check-in, check-out, and
automatic versioning. No sign-out procedure is necessary because FYI's
security tracks and logs all entries automatically. The ISO auditors
just love it! FYI also has workflow, so items that have to be forwarded
for review can be sent electronically with each step being logged and
controlled. It also purges the documents at whatever time frame is
stipulated by the administrator.
2. Hard copies (if needed) are kept in a two-draw cabinet filed under
the project name.

k

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