Re: PowerPoint to PDF

Subject: Re: PowerPoint to PDF
From: "Dick Margulis " <margulis -at- mail -dot- fiam -dot- net>
To: "TECHWR-L" <techwr-l -at- lists -dot- raycomm -dot- com>
Date: Mon, 29 Oct 2001 15:40:43 -0500


You have two ways to go here.

1. You can save the PPT as a PPS. This is totally non-secure, as a user can download the file and change the extension back to PPT, at which point they can edit the file. This may be okay, if you want people in the company to be able to modify the file. (We do this with sales presentations, for example, so that Marketing can create a base presentation and individual sales reps can customize it for a particular prospect.)

2. You can create a PDF (the best choice if the slides are going to be downloaded and sent to people outside the company). To do this, you have to first "print" the PPT, selecting "Slides" and "include animations." Make sure you have unchecked anything that would result in grayscale or black and white output. You can select to print to file, being sure to choose a color printer (Distiller will do--and while you're at it, be sure your Distiller settings are the ones you want). As soon as the job starts to print, go ahead and cancel it. This excercise was just to set up the printing parameters. Now resave the file, but don't close it. Finally, click the CreatePDF button in the toolbar. The output will now be color slides with animations preserved (more or less--you won't get fly-ins and stuff, but elements will appear in the correct sequence). Open the PDF in Acrobat. You may need to rotate the slides (go ahead and do that); set the Acrobat Security conditions the way you want them; specify that the document should open in full screen mode (on the Document Open dialog).



"Steve Goldberg" wrote:

>I would like to put a MS PowerPoint Presentation on the company Web
>site. Is changing the format to PDF the best way to go?

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