How do I hide a whole table in Word?

Subject: How do I hide a whole table in Word?
From: "Hart, Geoff" <Geoff-H -at- MTL -dot- FERIC -dot- CA>
To: "TECHWR-L" <techwr-l -at- lists -dot- raycomm -dot- com>
Date: Thu, 18 Jul 2002 11:12:33 -0400

Marguerite Krupp reports: <<I can easily hide the table text [in Word 2000]
using Format > Font > Hidden. But the tables themselves remain intact.
Removing borders takes away the lines, but the space for the table
remains... So: how do I hide the whole table and make the space invisible,
too, when the paragraph icon is not clicked?>>

I'm not sure this is really necessary given your description of the problem
(if they don't want to see the table, let them hit the PageDown key!), and I
can't think of any way to make it work via the paragraph icon. But here's
how you can fake the same effect:
1. Turn on revision tracking, then select the entire table.
2. Delete the table. (The table remains in the document, but is now marked
as deleted.)
3. Open the Tools menu, select Track changes, then select Highlight changes.
4. Deselect the checkbox for "Highlight changes on screen". (The deleted
table disappears, but is still present in the document.)
5. Record a macro that you can bind to a toolbar button; the macro should
repeats steps 3-4, but toggle the status of the checkbox instead.

One small caveat: Deleted text will be displayed based on how the recipient
of the file has set their editing preferences; for me, I'd see the table as
strikethrough text, which isn't the most legible choice. You can add steps
to the macro that reset the preferences for how to show deleted text (i.e.,
as black, unformatted text so that it resembles undeleted text), but that's
not a nice thing to do to your colleagues, because they'll have to reset the
preferences back to their original setting after closing the file. I'll bet
you Steve Hudson can whip up the code that will handle this in about 5
minutes while simultaneously juggling three chainsaws, but it's more
sophisticated than I can do.

--Geoff Hart, geoff-h -at- mtl -dot- feric -dot- ca
Forest Engineering Research Institute of Canada
580 boul. St-Jean
Pointe-Claire, Que., H9R 3J9 Canada
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