RE: "cleaning" a Word style?

Subject: RE: "cleaning" a Word style?
From: "Jane Carnall" <jane -dot- carnall -at- digitalbridges -dot- com>
To: "TECHWR-L" <techwr-l -at- lists -dot- raycomm -dot- com>
Date: Fri, 16 Aug 2002 13:45:15 +0100

-----Original Message-----
>Is there a simple way to completely clear all the attributes of a Word
>I do a lot of reformatting of docs other people wrote, and often find
>styles with a dozen or so attributes, some of which I find it darn near
>impossible to cancel out.

I'm not entirely sure what you mean, but making a guess:

When I'm reformatting a doc that someone else wrote (often without using the
wonderful templates that I developed, or their own crummy version, or no
proper styles at all, harrumph!) the easiest thing I find to do is:

1. Copy their text to a Notepad file. This automatically cleans their text
of all the formatting.
2. Paste their text into my template. (I'm assuming that you always have the
perfect template to hand.)
3. Put my new version of the file up next to their version of the file, and
make sure that my version matches what they want to have. (They may have
used different kinds of emphasis or fonts, or may have structured their
headings differently from my standard: I use the equivalents I have already
set up, so that the reformatted doc matches what they WANT, even if not what
they DID. They're not technical writers, what do THEY know?)

This is actually far less labour-intensive than taking their doc and
reformatting it piecemeal. I can usually reformat even a longish doc in an
hour or so.

Jane Carnall
Apologies for the long additional sig: it is added automatically and outwith
my control. Home: hj -dot- carnall -at- virgin -dot- net


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