Re: MS Word template question

Subject: Re: MS Word template question
From: dmbrown -at- brown-inc -dot- com
To: "TECHWR-L" <techwr-l -at- lists -dot- raycomm -dot- com>
Date: Tue, 30 Dec 2003 11:16:42 -0800

Goldstein, Dan wrote:

Automatically Update Styles is generally considered to be a Bad Thing.

I have to disagree, but only a little.

I can think of three features in Word that might be called "automatic updating." Two of them are a bad idea (in my opinion), but one of them is extremely useful and has never caused me any problems (up through Word 2000, at least).

BAD: Have Word automatically update a style
1. On the Format menu, click Style.
2. In the Styles box, select the style you want to automatically update.
3. Click Modify.
4. Select the Automatically update check box.
From now on, Microsoft Word will automatically redefine the style you
selected whenever you apply manual formatting to any paragraph with
this style.

BAD: Turn on...automatic style definition
1. On the Tools menu, click AutoCorrect, and then click the AutoFormat
As You Type tab.
2. Under "Automatically as you type," select...the "Define styles based
on your formatting" check box.

GOOD: Update styles from a template
1. From the Tools menu, choose Templates and Add-Ins.
2. Click Attach, and then select the template you want.
3. Select the "Automatically update document styles" check box.
4. Click Open.
Every time you open the document, Word will update any styles in the
document that are also defined in the template to match the template
style definitions.

This last mechanism is THE easiest way to maintain stylistic consistency across a department doc set and particularly within a single document with multiple authors.

Use it with confidence...unless it's been broken in Word 2002 or XP. <:(



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RE: MS Word template question: From: Goldstein, Dan

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