Re: Converting MS Word to PDF using Distiller 6.0- any caveats?

Subject: Re: Converting MS Word to PDF using Distiller 6.0- any caveats?
From: Suzy -dot- Davis -at- doi -dot- vic -dot- gov -dot- au
To: "TECHWR-L" <techwr-l -at- lists -dot- techwr-l -dot- com>
Date: Mon, 18 Oct 2004 14:22:41 +1000


I am regularly doing this now and I've had to make a few adjustments to the
way I work with Word.

1. Hyperlinks are retained, so the TOC and other hyperlinked fields will
jump to the section when clicked.

2. Autonumbered headings do not have their numbers included in the
Bookmarks list. So if this is important, and you want more than the
heading text you will need to convert your autonumbering to text before you
create the PDF. The Bookmarks list is useful to users who are looking at
the document online as it provides a ready made TOC in the window that can
be used to navigate around the document instead of scrolling or going back
to TOC in the document.

To convert the autonumbered paragraphs to text run this macro:

Sub ConvertNumbersToText()
End Sub

3. I use REF fields rather than Word's cross references, and usually have
one for the heading number and one for the heading text. When I convert
autonumbered paragraphs to text, these convert the REF fields pointing to
the autonumber to "0" and the REF fields pointing to the heading text to
include the text number, the tab, and the heading text. So I stopped using
a REF field for the heading number, and changed my autonumbering definition
so that the number is followed by a space rather than a tab.

I don't think there are any other things that I need to do.


Scott Turner
<quills -at- airmail -dot- net> To: "TECHWR-L" <techwr-l -at- lists -dot- techwr-l -dot- com>
Sent by: cc:
bounce-techwr-l-165345 -at- lists -dot- t Subject: Re: Converting MS Word to PDF using Distiller 6.0- any caveats?

16/10/04 04:26 AM
Please respond to Scott Turner

At 9:47 AM -0700 10/15/04, zorgalina -at- springmail -dot- com wrote:
> I am planning to write some documents for a smallish software
>project (install guide, system architecture and so on) in MS Word
>2000, and then 'distill' those documents into .pdf format for
>greater portability and possible use on the web. I was planning to
>just use the Times New Roman font (I haven't bought any lovely
>fonts or anything, and TMR seems pretty readable, the docs are
>mainly going to be distributed on paper). There'll be figures;
>screen captures, diagrams (I expect to embed .jpg and/or .gif
>files), indices and x-refs.
> Any particularly noteworthy pitfalls you can forewarn me of, re:
>conversion to .pdf?
> I first searched the TECWR-L archives and articles for refs to
>Distiller and nothing regarding Word came up, just a piece on
>converting HTML-PDF and something on Frame-PDF...thanks

I am unsure if this is still the case, but distilling into PDF will
not automatically create hyperlinks from Word. For example, your
table of contents will not hyperlink to the referenced page.


Any personal or sensitive information contained in this email and
attachments must be handled in accordance with the Victorian Information
Privacy Act 2000, the Health Records Act 2001 or the Privacy Act 1988
(Commonwealth), as applicable.

This email, including all attachments, is confidential. If you are not the
intended recipient, you must not disclose, distribute, copy or use the
information contained in this email or attachments. Any confidentiality or
privilege is not waived or lost because this email has been sent to you in
error. If you have received it in error, please let us know by reply
email, delete it from your system and destroy any copies.


ROBOHELP X5: Featuring Word 2003 support, Content Management, Multi-Author
support, PDF and XML support and much more!

WEBWORKS FINALDRAFT: New! Document review system for Word and FrameMaker
authors. Automatic browser-based drafts with unlimited reviewers. Full
online discussions -- no Web server needed!

You are currently subscribed to techwr-l as:
archiver -at- techwr-l -dot- com
To unsubscribe send a blank email to leave-techwr-l-obscured -at- lists -dot- techwr-l -dot- com
Send administrative questions to lisa -at- techwr-l -dot- com -dot- Visit for more resources and info.

Previous by Author: Re: Word Templates & Numbered Lists - VBA? SEQ?
Next by Author: Re: CMS for proposals?
Previous by Thread: Re: Converting MS Word to PDF using Distiller 6.0- any caveats?
Next by Thread: Question on on-demand publishing

What this post helpful? Share it with friends and colleagues:

Sponsored Ads