Visio2000 ==> Word2000: file size problem?

Subject: Visio2000 ==> Word2000: file size problem?
From: Geoff Hart <ghart -at- videotron -dot- ca>
To: "TECHWR-L" <techwr-l -at- lists -dot- techwr-l -dot- com>
Date: Thu, 18 Nov 2004 09:27:46 -0500

Derk Ederveen wondered: <<... we use Visio 2000 and Word 2000. Since then our Word files containing annotated screenshots are 5-10 times bigger, which makes it more difficult to process them efficiently. Our procedure is as follows: - small PNG screenshots (<30Kb), 256 colors, inserted into Word (Insert/Picture), no scaling (100%)>>

It's the PNG part that is likely to be causing the problem. PC Magazine just ran one of their often-interesting tips about how Word stores scaleable vector graphics of various sorts and other types such as JPG--apparently by creating a bitmapped WMF version that it stores in the file to facilitate screen display. Unfortunately, WMF is a lousy format for bitmaps (so says PC Mag), and causes enormous file bloat.

<<Does anyone have any idea how we can prevent this increase in file size?>>

Apparently, the solution is a registry hack that stops Word from creating the WMF file. Details:,1759,1722372,00.asp

In case that link breaks, here's Neil Rubenking's description of the solution: "Close all open instances of Word and launch REGEDIT from the Start menu's Run dialog. For Word 2003, navigate to the key HKEY_CURRENT_ USER\Software\Microsoft\Office\11.0\Word\Options. Word 2002 users should change 11.0 to 10.0; Word 2000 users should change it to 9.0. Look in the right-hand pane for a value named ExportPictureWithMetafile; you probably won't find it. If the value is not present, right-click in the right-hand pane and choose New | String value from the menu. Enter the name ExportPictureWithMetafile and click on OK. Then double-click on the newly created value, type 0 (zero) for its value, and press Enter."

Things like this (and authors like Neil, who's been a never-ending source of great advice) convince me that my subscription to PC Mag is well worth the expense... and that the Windows Registry is the worst-implemented, most user-hostile "seemed like a great idea at the time" in all of computing history.

<<We're also interested in other screenshot annotation programs which retain annotations as editable text, so the annotated screenshots can easily be translated.>>

For a book I'm currently creating, I plan to use Photoshop or possibly Illustrator. Both should work fine, though I expect you'll have exactly the same problem with the graphics.

--Geoff Hart ghart -at- videotron -dot- ca
(try geoffhart -at- mac -dot- com if you don't get a reply)



RoboHelp X5 is a giant leap forward in Help authoring technology, featuring all new Word 2003 support, Content Management, Multi-Author support, PDF and XML support and much more! View an online demo:

You are currently subscribed to techwr-l as:
archiver -at- techwr-l -dot- com
To unsubscribe send a blank email to leave-techwr-l-obscured -at- lists -dot- techwr-l -dot- com
Send administrative questions to lisa -at- techwr-l -dot- com -dot- Visit for more resources and info.

Visio2000 ==> Word2000: File Size Problem: From: Derk Ederveen

Previous by Author: 10 pt vs 12 pt?
Next by Author: Numbered and bulleted lists in Word
Previous by Thread: Visio2000 ==> Word2000: File Size Problem
Next by Thread: XML editors?

What this post helpful? Share it with friends and colleagues:

Sponsored Ads