RE: New Guy Question - MS Word

Subject: RE: New Guy Question - MS Word
From: "Jonathan West" <jwest -at- mvps -dot- org>
To: "TECHWR-L" <techwr-l -at- lists -dot- techwr-l -dot- com>
Date: Mon, 29 Nov 2004 23:38:21 -0000

Hi Kevin

> What I have done so far:
> 1. I have used Master/Subdoc to create a master with 28 subdocuments.

That is a mistake. To see why, take a look at the following articles.

Why Master Documents corrupt

How to recover a Master Document

> 2. Each document is 9 MB or smaller.
> 3. Only way to "move" file to user is via a Zip file.
> Problems I have encountered:
> 1. Expand feature is not looking at relative file names for subdocs.
> 2. Zip is not renaming links to subdocs to new folder (it did the first
> time I tried this when the doc was closer to 70 MB.)
> 3. Hidden Text is appearing although the document is being saved with
> Hidden Text option turned off.
> Questions:
> 1. How can I eliminate the above problems.

Don't use master documents. If you want to split a document and still have a
consolidated TOC & index and maybe also consecutive page numbering, and also
have links that continue to work when a document set is moved to a new
folder, use RD fields instead. Take a look at this article.

Creating a Table of Contents Spanning Multiple Documents

> 2. What better options are available (not likely to talk employer into
> change.)

Word is fine for the purpose provided you treat it nicely. That means
defining a template and using styles. These articles will help you

Creating a Template ? The Basics (Part I)

Creating a Template (Part II)

Creating Custom Toolbars for Templates

> 3. What is the best way to use this list to find this or other answers in
> the future.

This list has archives which you can search. There are also communities
specifically for the purpose of exchanging knowledge about Word.

You can also search the archives of the Word newsgroups by doing a search at

Also, the following website has lots of useful articles on Word

Jonathan West



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