Question on file conversion?

Subject: Question on file conversion?
From: Geoff Hart <ghart -at- videotron -dot- ca>
To: "TECHWR-L" <techwr-l -at- lists -dot- techwr-l -dot- com>
Date: Mon, 06 Dec 2004 09:27:36 -0500

Ira Jacobson wondered: <<I am about to receive Visio files that have served as manuals. No, not charts, but lots of formatted text in rectangles where the borders are not visible. There are also some charts in between the paragraphs. One of my tasks will be to convert these files to MS Word files. Is there any simple way to do this?>>

I've never used Visio, but given that it's now a Microsoft product, here's something you can try that works with many other MS programs and even some from other manufacturers: Save the file as a Web page or export it to HTML. Often, this produces a nicely formatted* Web page with a bunch of GIF or similar graphics neatly bundled into a graphics directory.

* "Nice" is relative, of course. Microsoft produces often-appalling HTML code from a purist's standpoint, but once you've got the tagged text, it's easy to clean up in Word using the search and replace function to swap the HTML styles for Word's own styles. If tables are used in the layout (likely), use Table-->Convert table to text to extract the text and convert it into regular paragraph text.

In terms of the graphics, if the GIF format won't meet your needs and you still have the original Visio files, you can use Visio to re-save the graphics in a more appropriate format.

Please report back to techwr-l if this works. Someone else may thank you for this knowledge in the future!

--Geoff Hart ghart -at- videotron -dot- ca
(try geoffhart -at- mac -dot- com if you don't get a reply)



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Question on file conversion: From: Ira L. Jacobson

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