Desperate Word 2000 Index/SEQ field prob?

Subject: Desperate Word 2000 Index/SEQ field prob?
From: Geoff Hart <ghart -at- videotron -dot- ca>
To: "TECHWR-L" <techwr-l -at- lists -dot- techwr-l -dot- com>
Date: Wed, 22 Dec 2004 09:38:45 -0500

adf1972 -at- yahoo -dot- com wondered: <<I have a 20+ chapter document, each chapter in a sep Word file, with a master TOC and master Index that use RD fields. All of the individual chapters are numbered with SEQ fields, using a sequence called "Chapter". Using the {TOC \s Chapter ..etc. } field (with the "\s" switch) in the TOC file works just fine, and gives me a TOC that reflects the SEQ'd Chapter numbers along with the individual page numbers. Perfect. But I can't get the ffrrffing "\s" switch to work in my INDEX field!>>

I'm no expert on these functions, but I do know that there's a bizarre gotcha with at least some of Word's field functions: If you type a "switch" such as \s into a field that you're editing, you sometimes have to click the cursor inside the field, then move the cursor within the field _before_ you type the switch or edit the field text. If you don't, the typed information will appear to be perfect, but simply won't work.

There seems to be no rhyme or reason to why this happens, but at a former employer, it used to drive us nuts with one field we used to open a reference document in a new window. So try this: delete the switch (\s), move the cursor back and forth a few times, then retype the switch. In any event, couldn't hurt and it'll only cost you 30 seconds to try!

If this doesn't work nobody comes up with a _good_ solution, here's a kludge that will give you an index you can use until you figure out the real solution:
- Create a separate index for each file.
- Select the index and convert it into editable text (Control-F9 -- or Command-F9 for Mac Word)
- Copy all the indexes into a single document.
- Open the Table menu, and select Sort. Specify the following: ascending alphabetical order, based on paragraph breaks.

Voila! You now have a single index, but with many duplicated keywords. Manually delete the duplicated words without losing the page numbers and you're done. Time-consuming and ugly (you'll only want to do this after the chapters are frozen), but it works just fine in a pinch.

--Geoff Hart ghart -at- videotron -dot- ca
(try geoffhart -at- mac -dot- com if you don't get a reply)



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