Re: Internal Documentation Web site

[Jenn Wilson <jenn -at- mylar -dot- outflux -dot- net>]

Hello, Ashaki!  I'll toss out a few extra "pros" for consideration:

In my experience, the network-folder approach can work for a smallish 
group over a short period of time, especially when the group is 
close-knit.  However, if the team grows and the projects become larger and 
more diverse, entropy eventually sets in, which doesn't serve anyone. 
Having a centralized resource will help position your team for growth and 
make it easy to get new members up to speed.

(You might be able to back up this argument with your own experiences. 
It sounds like you joined this group fairly recently.  How easy was it for 
you to find the info scattered among these network folders?)

Making a website the definitive "place to be" will help ensure that a 
standard is met and maintained for this information, and therefore help 
ensure the quality and consistency of the team's work.

If there's not already some kind of standards structure in place, this 
could be an opportunity to set up a committee or focus group... and this, 
along with maintaining the website itself, could result in some great 
professional growth opportunity for you and other team members.

Lastly, depending on how your team and company are situated, a website 
could make it easier to support and unify writers who work off-site or in 
different offices.


Jenn