RE: Word caption style there...but not...

Subject: RE: Word caption style there...but not...
From: "Joe Malin" <jmalin -at- tuvox -dot- com>
To: "TECHWR-L" <techwr-l -at- lists -dot- techwr-l -dot- com>
Date: Fri, 21 Oct 2005 17:48:32 -0700

When you say "published", what you do mean, exactly?

Knowing something (but not everything) about Word templates, I will
guess that the Caption style is in a that is on another

A hidden "feature" of Word is that it *always* uses the
template in effect when Word opens. As far as I know, this normal
template overrides the definitions of identically-named styles you have
in your own document, *unless you attached a template different from*.

For example, suppose you create the document foobar.doc on your
computer, where you defined the style Heading1 with Helvetica font. You
didn't save this style to a different template or attach a template
specific to this document, because you didn't think you had to!

You now copy this document to another computer where *also*
has defined Heading1 but with Arial font. Surprise! anything formatted
with Heading1 will show as Arial, *but only on that computer*.

As I said, I suspect that the Caption style is only defined in a template on the "publishing" computer. When you "publish"
your document, this template comes into effect. I suppose
that this could also happen with other template names. This assumes that
publishing involves moving the file from one computer to another or from
one XP user to another.

You have to do several things to avoid having this drive you batty:
* *Always* define your own template; *never* depend on One
way to do this is to construct
a boilerplate shell of your document, save it as a template, and then
create the "real" document from the
* Set up all the styles you like to use, *name them differently from
Word's built-in styles*, save them as a
template, and then overwrite with that template. In XP and
2003 versions of Office, your directory is picked up from your logon user settings, that
c:\Documents and Settings\<username>\Application
For example, my now contains these styles, among others

I do *not* use style Normal, nor do I allow any other style to be
based on it. All my styles are based on
(no style).
* Never default to the template for any document that's going
"off" your machine.

As a note, after getting used to FrameMaker's more strict definition of
"style", I now studiously avoid doing any sort of ad hoc formatting in
Word. When I format even one character of text, I create a style for it.
This might sound like overkill, but I now have a customized
that is not going to betray me any time soon. I don't have the time to
deal with craziness like Brian found...

All thanks go to the indominable, indefatigable, ineffable, and
irreproducible Beau Cain, STC Region 8 director, for helping me achieve
Word template enlightenment. Om.....


Joe Malin
Technical Writer
jmalin -at- tuvox -dot- com
The views expressed in this document are those of the sender, and do not
necessarily reflect those of TuVox, Inc.

-----Original Message-----
From: bounce-techwr-l-216553 -at- lists -dot- techwr-l -dot- com
[mailto:bounce-techwr-l-216553 -at- lists -dot- techwr-l -dot- com] On Behalf Of Brian
Sent: Friday, October 21, 2005 1:28 PM
Subject: Word caption style there...but not...

Is it a holiday everywhere but here? Very little message traffic

The question:
I use a style called Caption, and I needed to modify it. However, this
style does not appear in the list of styles in the template or the
document in which captions actually exist. I tried every option to Show
Styles in use, available, etc., and no Caption style.

Yet, when I open the published doc, there is the caption, using the
Caption style, and if I click on the style, then Caption appears in the
Styles and Formatting > Formatting of selected text box.


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