Re: Project Management Office

Subject: Re: Project Management Office
From: <wongword -at- ozemail -dot- com -dot- au>
To: "John Posada" <jposada01 -at- yahoo -dot- com>, <techwr-l -at- lists -dot- techwr-l -dot- com>
Date: Tue, 6 Dec 2005 11:13:49 +1100

John is right. You need to work with them and they will help deliver you the materials on time. Their methodology includes a list of risks that will threaten your communications project (and the other parts) and they will ensure that everyone considers these risks. They will coordiante everyone and they should phone you regularly to catch up progress and concerns. This is all really good stuff.

It is just that my experience is that our project mgt methodology included a template for the communications plan. The template was naive and didn't address the right issues. When you're used to a more Hackos style of planning their insistence on a particular inferior comms plan template always worried me. They just wouldn't change the template. Everyone else thought that it was the ideal comms plan because it was part of the project planning set of templates.

My other bad experience was that in the planning steps the comms people became involved at a certain stage but this was *after* the audiences and their needs had been defined in an earlier meeting to which we were not invited. Sometimes we didn't even know about the project until after certain steps had been taken and things like audiences and needs had been set in concrete and blessed by the project board.

Irene Wong


From the plan perspective, they are. Their plan is going to include
benchmarks and deadlines. It has to. How they can they manage getting
the application out the door on X date 9 months down the road if they
cannot account for all parts, including documentation.


If they are good PMs, they will listen. They will ask for
documentation's input. However, as the name indicates, they are
project MANAGERS and documentation is part of the project, as is
marketing, development, QA, and everything else, from inception to
GA. You will find that to remain in lockstep with all the other parts
of the project, with documentation's input, they are going to set
deadlines and you need to comply with those deadlines. At the same
time, they will manage the others dates to make sure you have what
you need at a certain point to do YOUR job.

What they won't tell you is HOW to meet those deadlines, and that is
what document management is there for.

BTW...don't fight the PM. At my last gig where a PM was involved, he
was my best conduit on getting Dev to maake feature changes. We met
daily and worked very well together.

John Posada
Senior Technical Writer

"The word "genius" isn't applicable
in football. A genius is a guy like
Norman Einstein." -
--Joe Theisman, NFL football
quarterback & sports analyst.
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References:
Re: Project Management Office: From: John Posada

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