RE: HELP!-Big Spaces at the bottom of Word Documents!?

Subject: RE: HELP!-Big Spaces at the bottom of Word Documents!?
From: "Nuckols, Kenneth M" <Kenneth -dot- Nuckols -at- mybrighthouse -dot- com>
To: "Kirk Turner" <royj -at- alltel -dot- net>, <techwr-l -at- lists -dot- techwr-l -dot- com>
Date: Mon, 12 Dec 2005 08:48:36 -0500


Kirk Turner asked...
>
> I'm writing a manual, and at times, for some inexplicable reason, Word
> puts huge spaces on the lower half of my pages that I can't repair
> easily. I'm sure that Word has "jumped settings," as it tends to do
in,
> for example, overtype mode. Yet I've checked the "options" and turned
on
> show/hide paragraphs to see the formatting marks, and I can't find out
> why Word is doing this.
>
> I've had this happen when I have a graphic that is too large for the
> remainder of the page, but there is no graphic here, only text. When
> this happens, I have to backspace every single line of text, which
> immediately turns to the wrong font and style, then reformat them one
at
> a time. And that is no guarantee that it won't happen again once I'm
> through.
>
> Any ideas? It is too late in the project to ditch Word, so I'm stuck.
> I'm asking my family and friend for FrameMaker for the holidays.
> Kirk
>

My first reaction is to suggest checking the paragraph settings of any
headings and/or paragraphs that follow this "break."

If the next item is a heading, look at the "Keep with next" check box
under the Line and Page Breaks tab on the Paragraph Dialog box (Format,
Paragraph from your Word menu).

If the item is a paragraph, look at the "Keep Lines Together" check box
and the "Keep with next" check box. These boxes can be nice to avoid
having goofy looking "straggler" text of 2 or 3 lines at the top of the
next page, but it does screw up spacing at the bottom of the previous
page like you're experiencing.

Hope this helps.

Ken

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