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Sending a file as "for Review" is most useful when your team has a shared
location on a network server or Web discussion server. The flag
automatically reminds viewers to respond, they can use review options such
as placing comments in the text, and they can see other reviewers' comments.
I have found when a team uses these features I get very useful responses,
because they are more likely to respond and, since they can see other
reviewers' comments, sometimes work out issues during the review.
If the team is unfamiliar with advanced features in Word, I've found it very
difficult to convince them to learn about such features just for a doc
review. At that point regular attachments or print outs get better
responses.
A good tactic to get your team to learn about such Word features is to
convince them to use the features for other product development activities,
such as spec reviews. Then you can transfer the same skills to doc reviews.
-----Original Message-----
From: techwr-l-bounces+sbuckley=onlinewriter -dot- com -at- lists -dot- techwr-l -dot- com
[mailto:techwr-l-bounces+sbuckley=onlinewriter -dot- com -at- lists -dot- techwr-l -dot- com] On
Behalf Of Bill Swallow
Sent: Monday, September 11, 2006 8:01 AM
To: Susan Hogarth
Cc: techwr-l -at- lists -dot- techwr-l -dot- com
Subject: Re: Word emailing a doc question
> What's the difference between sending a document in Word 'for review' and
> 'as attachment'? Both options are available in the Word menu.
Word's online Help says:
"You can use the Mail Recipient (for Review) command to send a file
for others to review. When you send a file for review, a review
request form is created automatically with the following:
A link, an attachment, or both a link and an attachment to the file.
A follow up flag .
Message text for the reviewer. This text will vary depending on the
location of the file.
When a reviewer receives the file, the reviewing tools are enabled and
displayed. The files returned from reviewers automatically prompt you
to merge changes. You can then use the reviewing tools to accept or
reject the changes. Once you've received all feedback from the
reviewers, or once you decide to stop accepting feedback, you can
choose to end the review cycle."
"To send e-mail, you must have an e-mail account set up in your
Outlook profile. After you set up an e-mail account, the Send button
is available and you can send documents. If the Send button is not
available, you may have chosen not to add an e-mail account when you
installed Outlook, or you may have canceled the New Account Wizard."
Given this info, it appears that sending a document via e-mail just
sends the document, but sending for review sends the document with
review features enabled.
Or do you have a more specific question?
--
Bill Swallow
HATT List Owner
WWP-Users List Owner
Senior Member STC, TechValley Chapter http://techcommdood.blogspot.com
avid homebrewer and proud beer snob
"I see your OOO message and raise you a clue."
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