RE: Doc Control

Subject: RE: Doc Control
From: "Evans, Diane L (Rosetta)" <diane_evans -at- merck -dot- com>
To: techwr-l -at- lists -dot- techwr-l -dot- com
Date: Mon, 2 Oct 2006 09:49:29 -0700

>Does anyone have a checklist of what to look for when researching
>control systems?

A checklist depends on YOUR needs.

Start by asking some questions: What kind of documents do I need to
control? How do I want the documents stored? (Web, database, shared
drive, etc.) What kind of controls do I need? (Uneditable, history of
edits, electronic signatures, lifecycle stages).

Once you have asked all of the questions, answer each one. This helps
you to define the requirements. Other requirements could include cost,
ease of use, and other non-document-control needs.

Now, assign a level of importance to each need, perhaps on a scale of 1
to 5, where 5 is a "must have" and 1 is a "nice bells and whistles". You
now have a checklist.

Begin with a baseline. What do you use now, if anything? My first doc
control system was 3-ring-binder based. It didn't rate too highly on my

As you review various systems, rate them on a scale of 0 to 3 for each
item on your checklist, where 3 is "requirement fulfilled", 2 is "mostly
filled", 1 is "can be adapted to meet the need", and 0 is "nope, can't
do it."

Once you have reviewed all of the systems, multiply the level of
importance by the rating for each requirement. Add the totals, and see
which system will best meet your needs. (Don't do this by hand -- this
is what Microsoft Excel was born to do!).

We used this system when selecting a requirements management tool. At
the end of the process, our group was extremely happy with the final

Diane Evans
Requirements Analyst
Rosetta Inpharmatics

Notice: This e-mail message, together with any attachments, contains
information of Merck & Co., Inc. (One Merck Drive, Whitehouse Station,
New Jersey, USA 08889), and/or its affiliates (which may be known
outside the United States as Merck Frosst, Merck Sharp & Dohme or MSD
and in Japan, as Banyu - direct contact information for affiliates is
available at that may be
confidential, proprietary copyrighted and/or legally privileged. It is
intended solely for the use of the individual or entity named on this
message. If you are not the intended recipient, and have received this
message in error, please notify us immediately by reply e-mail and then
delete it from your system.


WebWorks ePublisher Pro for Word features support for every major Help
format plus PDF, HTML and more. Flexible, precise, and efficient content
delivery. Try it today!

Easily create HTML or Microsoft Word content and convert to any popular Help file format or printed documentation. Learn more at

You are currently subscribed to TECHWR-L as archive -at- infoinfocus -dot- com -dot-

To unsubscribe send a blank email to
techwr-l-unsubscribe -at- lists -dot- techwr-l -dot- com
or visit

To subscribe, send a blank email to techwr-l-join -at- lists -dot- techwr-l -dot- com

Send administrative questions to lisa -at- techwr-l -dot- com -dot- Visit for more resources and info.


Doc Control: From: Beth Sargent

Previous by Author: RE: question about resumes
Next by Author: RE: Portfolios and examples
Previous by Thread: Doc Control
Next by Thread: RE: Doc Control

What this post helpful? Share it with friends and colleagues:

Sponsored Ads