MS Word: Error! Bookmark not defined?

Subject: MS Word: Error! Bookmark not defined?
From: Geoff Hart <ghart -at- videotron -dot- ca>
To: TECHWR-L <techwr-l -at- lists -dot- techwr-l -dot- com>, Keith Hansen <KRH -at- weiland-wfg -dot- com>
Date: Fri, 19 Jan 2007 10:53:24 -0500

Keith Hansen wondered: <<I inherited some MS Word files from my predecessor. These files are plagued with dozens of the following error messages, which show up in headers and the main text of the document: "Error! Bookmark not defined." ... 1. Why do they show up?>>

Because a bookmark is not defined. <gdrlh> Seriously? What this most likely means is that somewhere, a field (probably a cross-reference or hyperlink) is pointing to a bookmark that is no longer present. Perhaps it got deleted during revision, or perhaps it points towards a file on your predecessor's hard disk that isn't present on your hard disk.

<<2. How can I make them go away and stay away?>>

Look for all the crossrefs and hyperlinks in the document, and see which one is broken. There's probably an easier way to do this, but I didn't see any "fix broken links" command. (I'm using an older version of Word, so see if anyone using the current versions can help.)

In the meantime, one way is the following: Set your Options/ Preferences (View tab) to show field codes, which will look like {a typical field code} after you close the dialog. Next, open the list of bookmarks (Insert --> Bookmark) and make note of all the bookmarks in the file. You can now search for fields (in the "find what" field of the search dialog, type ^d, which is the shortcut for fields). For each field, check whether it defines a link to a bookmark and if so, whether the bookmark is still present in the file. If not, either add that bookmark, update the field to point to the correct bookmark, or delete the field.

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Geoff Hart ghart -at- videotron -dot- ca

(try geoffhart -at- mac -dot- com if you don't get a reply)

www.geoff-hart.com

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References:
MS Word: Error! Bookmark not defined.: From: Keith Hansen

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