RE: shift + enter option?

Subject: RE: shift + enter option?
From: "Jim Morgan" <jmorgan -at- casabyte -dot- com>
To: <techwr-l -at- lists -dot- techwr-l -dot- com>
Date: Wed, 28 Feb 2007 11:04:42 -0800

Michelle Anderson wondered:

>I can find all kinds of information telling
me that I shouldn't have paragraph marks with no attached text, but nothing
that tells me what happens if I do have them. So what does happen?

This biggest problem I have found is bad page breaks. If Word runs out of
space on a page before the empty paragraph mark, the next page starts with
an empty line. Use more than one in a row, and the problem is compounded.
Use empty marks to control your pagination, and in a long document you'll
waste days of editing time. It can also mess up formatting when a section
break (which allows changes to the page setup, headers, footers, etc.) gets
attached to the empty mark. Troubleshooting can take longer: for example,
when you search for all instances of a style, you could waste time looking
at empty marks. Those are just a few off the top of my balding pate.

So Karen Murri's advice is right on target: learn to use styles correctly.
The Word help files will walk you through it. (Hint: Open the styles pane,
right-click a style, select "Modify," open Format>Paragraph, note the "space
before" and "space after" entries.)

Oh, and a way to eliminate multiple marks if you don't want to use macros:
use the Replace function, replacing "^p^p" with "^p." Repeat as needed until
Word reports zero replacements.


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