Re: Escaping gender usage (was RE: Pet Peeves)

Subject: Re: Escaping gender usage (was RE: Pet Peeves)
From: "Pro TechWriter" <pro -dot- techwriter -at- gmail -dot- com>
To: "Brierley, Sean" <Sean -dot- Brierley -at- ipc -dot- com>
Date: Thu, 15 Mar 2007 13:30:26 -0400

There is one other consideration for me.

Passive voice can create problems if you want to create procedural
documentation with hand-offs from one "role" to another.

We typically create procedures for use cases and requirements, where there
must be an actor specified for each action. For example, when I have text
(from an SME) to use that says "the file is completed, then sent to
storage," and three departments are involved, I can't say who completes the
file. I have to stop and go ask. :-/

In other documents, we do use passive voice if it is shorter, just because
anyone can or will do the action. I do *try* to avoid it, but since I mainly
edit rather than author work here, I don't always get to say.

In ordinary procedures, it is second person, present tense if I get my way.
:-)

My $.02.
PT

On 3/15/07, Brierley, Sean <Sean -dot- Brierley -at- ipc -dot- com> wrote:
>
> The argument is not, never use the passive voice.
>
> The argument is, in the main, for mainstream U.S. technical
> communication, use the active voice because it's more concise than the
> passive voice.
>
> This is not a prohibition against using the passive voice, just a
> general recommendation that you use the active voice more often than the
> passive voice.
>
> Cheers,
>
> Sean
>
> -----Original Message-----
> From: techwr-l-bounces+sean -dot- brierley=ipc -dot- com -at- lists -dot- techwr-l -dot- com
> [mailto:techwr-l-bounces+sean -dot- brierley=ipc -dot- com -at- lists -dot- techwr-l -dot- com] On
> Behalf Of Fred Ridder
> Sent: Thursday, March 15, 2007 11:50 AM
> To: suzette -dot- leeming -at- gmail -dot- com
> Cc: techwr-l -at- lists -dot- techwr-l -dot- com
> Subject: Re: Escaping gender usage (was RE: Pet Peeves)
>
> Ah, but if you do that, a different faction of the language police will
> condemn you for using the passive voice because some teacher or editor
> in thier past insisted that the passive voice should never be used under
> any circumstances.
>
> And it seems to me that the passive voice is even more impersonal than
> "the user" because it completely eliminates the doer of the action.
>
>
>
> DISCLAIMER:
> Important Notice *************************************************
> This e-mail may contain information that is confidential, privileged or
> otherwise protected from disclosure. If you are not an intended recipient of
> this e-mail, do not duplicate or redistribute it by any means. Please delete
> it and any attachments and notify the sender that you have received it in
> error. Unintended recipients are prohibited from taking action on the basis
> of information in this e-mail.E-mail messages may contain computer viruses
> or other defects, may not be accurately replicated on other systems, or may
> be intercepted, deleted or interfered with without the knowledge of the
> sender or the intended recipient. If you are not comfortable with the risks
> associated with e-mail messages, you may decide not to use e-mail to
> communicate with IPC. IPC reserves the right, to the extent and under
> circumstances permitted by applicable law, to retain, monitor and intercept
> e-mail messages to and from its systems.
> ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
>
> Create HTML or Microsoft Word content and convert to Help file formats or
> printed documentation. Features include single source authoring, team
> authoring,
> Web-based technology, and PDF output. http://www.DocToHelp.com/TechwrlList
>
> Now shipping: Help &amp; Manual 4 with RoboHelp(r) import! New editor,
> full Unicode support. Create help files, web-based help and PDF in up
> to 106 languages with Help &amp; Manual: http://www.helpandmanual.com
>
> ---
> You are currently subscribed to TECHWR-L as pro -dot- techwriter -at- gmail -dot- com -dot-
>
> To unsubscribe send a blank email to
> techwr-l-unsubscribe -at- lists -dot- techwr-l -dot- com
> or visit
> http://lists.techwr-l.com/mailman/options/techwr-l/pro.techwriter%40gmail.com
>
>
> To subscribe, send a blank email to techwr-l-join -at- lists -dot- techwr-l -dot- com
>
> Send administrative questions to admin -at- techwr-l -dot- com -dot- Visit
> http://www.techwr-l.com/techwhirl/ for more resources and info.
>
>


--
PT
pro -dot- techwriter -at- gmail -dot- com
I'm a Technical Technical Writer!
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^

Create HTML or Microsoft Word content and convert to Help file formats or
printed documentation. Features include single source authoring, team authoring,
Web-based technology, and PDF output. http://www.DocToHelp.com/TechwrlList

Now shipping: Help &amp; Manual 4 with RoboHelp(r) import! New editor,
full Unicode support. Create help files, web-based help and PDF in up
to 106 languages with Help &amp; Manual: http://www.helpandmanual.com

---
You are currently subscribed to TECHWR-L as archive -at- web -dot- techwr-l -dot- com -dot-

To unsubscribe send a blank email to
techwr-l-unsubscribe -at- lists -dot- techwr-l -dot- com
or visit http://lists.techwr-l.com/mailman/options/techwr-l/archive%40web.techwr-l.com


To subscribe, send a blank email to techwr-l-join -at- lists -dot- techwr-l -dot- com

Send administrative questions to admin -at- techwr-l -dot- com -dot- Visit
http://www.techwr-l.com/techwhirl/ for more resources and info.


References:
Re: Escaping gender usage (was RE: Pet Peeves): From: Suzette Leeming
Re: Escaping gender usage (was RE: Pet Peeves): From: Fred Ridder
RE: Escaping gender usage (was RE: Pet Peeves): From: Brierley, Sean

Previous by Author: Re: TECHWR-L Digest, Vol 17, Issue 30
Next by Author: Re: Fonts
Previous by Thread: RE: Escaping gender usage (was RE: Pet Peeves)
Next by Thread: RE: Escaping gender usage (was RE: Pet Peeves)


What this post helpful? Share it with friends and colleagues:

Sponsored Ads


Sponsored Ads