Question about enabling search and retrieval

Subject: Question about enabling search and retrieval
From: "Kapoor, Shelly" <SKapoor -at- imf -dot- org>
To: "TECHWR-L" <techwr-l -at- lists -dot- techwr-l -dot- com>
Date: Thu, 7 Jun 2007 16:36:00 -0400

The application we are trying to document is large and has many
components. For the biggest part, we have an online help system (in
Flare). For the other parts, we have Word documents, HTML files, pdfs
etc. All these information sources are scattered in various servers in
multiple locations. We need a quick way to enable users to do a search
across these disparate, document types. I've thought of something that
we can do as a pro tem measure. Of course, for the eventual, final
release, we are looking at using XML and asking one of our developers to
help us create a document retrieval system using MS Access.

For now, here's what I am thinking of doing - tell me what you think
about it, and if there is a better way to do this.

1. Within the Flare project, create some sort of an index page
(HTML/XHTML) to each Word document and pdf document. Include a short
summary of the content in the Word document.
2. Compile the Flare project as usual.

Now, when a user performs a search for a particular string that is part
of a Word document, the Flare search engine will list the associated
index page with a link to the actual document in a server somewhere. I
am even thinking of adding keywords in the meta tag of the index page,
in cases where I can't provide a summary that has all the keywords that
can be associated with the document. However, I am not sure if these
will be read by the Flare search engine. I read on the Web that all
search engines look for the keywords in the meta tag, so I am hoping
this will work. What do you think?



Create HTML or Microsoft Word content and convert to Help file formats or
printed documentation. Features include support for Windows Vista & 2007
Microsoft Office, team authoring, plus more.

True single source, conditional content, PDF export, modular help.
Help & Manual is the most powerful authoring tool for technical
documentation. Boost your productivity!

You are currently subscribed to TECHWR-L as archive -at- web -dot- techwr-l -dot- com -dot-

To unsubscribe send a blank email to
techwr-l-unsubscribe -at- lists -dot- techwr-l -dot- com
or visit

To subscribe, send a blank email to techwr-l-join -at- lists -dot- techwr-l -dot- com

Send administrative questions to admin -at- techwr-l -dot- com -dot- Visit for more resources and info.


Previous by Author: online programs - your view
Next by Author: Tech Writers Turned Business Analyst
Previous by Thread: RE: Organizational chart
Next by Thread: RE: Question about enabling search and retrieval

What this post helpful? Share it with friends and colleagues:

Sponsored Ads