RE: How do you publish your documents, guides or completed help

Subject: RE: How do you publish your documents, guides or completed help
From: "Margaret Hassall" <Margaret -dot- Hassall -at- computershare -dot- com -dot- au>
To: "Daniel Ng" <kjng -at- gprotechnologies -dot- com>, <techwr-l -at- lists -dot- techwr-l -dot- com>
Date: Wed, 20 Jun 2007 11:20:55 +1000

One of the good things about share point is that other people can
"subscribe" to a library/list, and be notified automatically by email
when things change. So if you update a document/help file, email gets
sent by the system. Administrators can even "subscribe" everyone by
default, so it's up to the individual to manually un-subscribe if they
really don't want to be notified.

Most of our documentation gets installed with an application, but we put
copies of help files, plus other user guides, into a public
documentation folder on share point. We create different views so people
can quickly get to the documents they want. Our source documents are
stored on a network folder managed by the doc team.


-----Original Message-----
Sent: Tuesday, 19 June 2007 10:00 PM
To: techwr-l -at- lists -dot- techwr-l -dot- com
Subject: How do you publish your documents, guides or completed help

Working for a software company with project deployment engineers seldom
in the office

How do you publish updates about your documentation so that your ppl can
access it?
How do you communicate these to them? Email? FTP? Automated tool?
Often I end up having to email documents to ppl, I think it could be a
misuse of email though.

I am currently experimenting with sharepoint. I am putting the docs in
two locations one in a standard public shared folder on the local
network, the other in a document library in sharepoint. Its hard work.
The source of the documents is stored in our code library server.

Do other ppl do it this way or am I fussing for nothing? I project to
see issues with this method.

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How do you publish your documents, guides or completed help: From: Daniel Ng

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