RE: Re: Working with large documents in Word

Subject: RE: Re: Working with large documents in Word
From: "Jonathan West" <jwest -at- mvps -dot- org>
To: <techwr-l -at- lists -dot- techwr-l -dot- com>
Date: Thu, 9 Aug 2007 16:42:24 +0100

> I'll be interested in what Jonathan and Dan have to say. I, for one,
> would not care to copy text willy-nilly from another Word document once
> I'd taken the care described to achieve my own pristine Word documents.
> At a minimum, I would want to Paste Special the copied information as
> unformatted text and then apply the carefully created styles from my
> template. This can mean extra effort if you wish to replicate the
> formatting from the copied document, but it can save a lot of grief,
> too.

If you want control over the format of the documents, you have to restrict
editing to those who actually are trained how to use Word and how to use the
templates. With Frame, the problem is simpler because not everyone has Frame
on their desktop, and those who do hopefully have some idea of what they are
doing with it. But everyone believes they know how to use Word, and most
people are mistaken in that belief, at least in terms ofmaintaining
consistency of layout in a large document.

When sending Word docs out for review, you have a range of choices. I would
be inclined to send copies out protected for revisions, let people make the
changes they want, and then copy and paste the changes back into the master,
always using Paste Unformatted Text to put text in, before formatting with
the template styles. I have a macro that pastes as unformatted text and I
have assigned it to the Ctrl-Shift-V key combination.

Jonathan West


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