Re: the paperless office - where is it!?

Subject: Re: the paperless office - where is it!?
From: "Henry J. Wicko II" <henry -dot- wicko -at- gmail -dot- com>
To: "John Posada" <jposada01 -at- yahoo -dot- com>
Date: Wed, 29 Aug 2007 12:30:40 -0400

Susan asked:

> Do any of you folks use digital sigs for routing forms, signoff
> sheets, etc? I'm goin to try to convince my boss that we should ditch
> our paper files. Most of our docs are digital, and I just find it

On 8/29/07, John Posada <jposada01 -at- yahoo -dot- com> wrote:
> We use the Voting capability of Outlook.
> We send an email with voting buttons (approve and decline) to the
> stakeholders with the PDF attached. They vote and return.

Ditto the voting process.

Our spin was to create a Acrobat form for digital signatures. We sent a LAN
link to the document for review (internal sign-offs), and once the votes
came in the PDF was digitally signed by me for each reviewer, and stored
electronically. For good measure, we also save the "Approved" emails on our

We have also toyed with the idea of adding a digital signature page at the
end of each doc for our off-site customers to sign and return. Getting the
logistics such that one doc gets all the signatures is something we have not
yet ironed out, but think a shared system wit one doc for all to see and
sign is an answer.


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Re: the paperless office - where is it!?: From: John Posada

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