RE: Document Naming Conventions

Subject: RE: Document Naming Conventions
From: Paul Hanson <phanson -at- Quintrex -dot- com>
To: "techwr-l -at- lists -dot- techwr-l -dot- com" <techwr-l -at- lists -dot- techwr-l -dot- com>
Date: Fri, 16 Nov 2007 07:46:56 -0600

I have End-User Docs and Internal User docs. I use the naming convention "NNNNN_EU.DOC" - for end-user docs and "NNNNN_ID.doc" for internal docs. I convert them all to PDFs and have a HTML page that lists the 'subject' by letter. I would never, ever, make the users of these docs try and figure out what it is named. It is the "Quintrex PC Applications End-User doc" to them - not "QPCA_EU.PDF" even though that is the name. I would also suggest that you assign a doc name to whatever they are writing or, without that, that you have the authority to rename it to what you want after they write it.

I would strongly suggest not making someone interpret your naming convention. If you need some sample HTML code to construct a page, let me know - I can share that.

Paul Hanson
Technical Writer
RoboHelp ACE -
Quintrex Data Systems
email: phanson at

-----Original Message-----
From: techwr-l-bounces+phanson=quintrex -dot- com -at- lists -dot- techwr-l -dot- com [mailto:techwr-l-bounces+phanson=quintrex -dot- com -at- lists -dot- techwr-l -dot- com] On Behalf Of Caroline Anne Richardson
Sent: Thursday, November 15, 2007 3:21 PM
To: techwr-l -at- lists -dot- techwr-l -dot- com
Subject: Document Naming Conventions

I need to ensure the following is identified in the document name:

- Department (or sub department) name
- Type of document
- Name of document (purpose or procedure description)
- Date (if this is a date sensitive document, not necessary if version number is used in name)
- Version

I would rather keep things simple and easy, so naming something "How to load driver X.doc" would be preferable to "IT_proc_101-123_v1_D-2.doc". I want to aslo make it easy for my co-workers to adhere to without having to reference the doc that explains how to name your files each time. Simply put, if they have to do that, they won't name them properly when they upload.


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Document Naming Conventions: From: Caroline Anne Richardson

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