RE: Minor problem when using Access to back up Outlook

Subject: RE: Minor problem when using Access to back up Outlook
From: "Dan Goldstein" <DGoldstein -at- riverainmedical -dot- com>
To: <techwr-l -at- lists -dot- techwr-l -dot- com>
Date: Tue, 8 Apr 2008 15:42:11 -0400

Hans V. from Woody's Lounge posted the correct solution:

"The databases aren't created when you export to Excel, but when you
select File | Open in Access and specify Outlook. Each time you do this,
Access will create a new database.
"If you want to import into an existing database, use File | Get
External Data | Import..., or perhaps even better, File | Get External
Data | Link Tables...
"The latter will let you create a table in Access that is dynamically
linked to your Outlook folder. Each time you open the linked table, or
export it, it will use up-to-date information from Outlook."

> -----Original Message-----
> From: Dan Goldstein
> Sent: Friday, April 04, 2008 11:20 AM
> To: techwr-l -at- lists -dot- techwr-l -dot- com
> Subject: Minor problem when using Access to back up Outlook
> I back up my Outlook folders as Excel spreadsheets. The
> easiest method I've found is:
> 1. Open the Outlook folder as a table in Access.
> 2. Copy the Access table and paste as plain text into the spreadsheet.
> 3. Delete the table from the Access DB.
> Outlook's native export-to-Excel function doesn't export all
> of the information I need - this method does, and it's faster, too.
> The only drawback to this method is that it creates two new
> Access MDB files each time (one in C:\Program Files\Common
> Files\System\MSMAPI\1033, and one in My Documents). No, it
> doesn't take long to delete them... But still, isn't there a
> way to avoid creating the two new MDB files, given that I
> don't perform any Save function in Access?
> TIA,
> Dan

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