Question: Making images conditional in Word

Subject: Question: Making images conditional in Word
From: "Holly Steele" <hsteele1 -at- gmail -dot- com>
To: techwr-l -at- lists -dot- techwr-l -dot- com
Date: Wed, 28 May 2008 11:30:07 -0500

I am working on moving a manual from RoboHelp to Word in order to make it
easier for staff to update.

In RoboHelp, conditional text was used to display different wordings for the
two products. In some cases, conditional images were also used. For example
product A window has 8 tabs and product B window has 7 tabs. In RoboHelp,
the technical writer was able to make the images conditional so that Product
A screenshot shows up in Product A manual and Product B screenshot shows up
in Product B manual.

To deal with the conditional text, I am using templates and hidden text. I
am having some difficulties making images conditional.

Here is what I tried:

1. *Putting the two images in a table (two rows--one image per row):* I gave
Row 1 a shown style and Row 2 a hidden style. That seemed to work as the
second image was hidden when the page was printed. However, when I made Row
2 shown and Row 1 hidden there was a big gap (where Row 1 was) that I
couldn't figure out how to eliminate.

2. *Putting the two images side-by-side in two columns*:I encountered a
similar problem. The image displayed on the left or right depending on where
the image was placed in the table.

3. *Applying a style to the image (no table): *Word does let you apply a
style to an image. The only problem is that when you apply shown style to
image 1, it makes image 2 have the same shown style. When I applied the
hidden style to an image, both images were marked with the hidden style.

Has anyone had any luck with making images conditional in Word? Any
suggestions would be greatly appreciated.

hsteele1 -at- gmail -dot- com

Create HTML or Microsoft Word content and convert to Help file formats or
printed documentation. Features include support for Windows Vista & 2007
Microsoft Office, team authoring, plus more.

True single source, conditional content, PDF export, modular help.
Help & Manual is the most powerful authoring tool for technical
documentation. Boost your productivity!

You are currently subscribed to TECHWR-L as archive -at- web -dot- techwr-l -dot- com -dot-

To unsubscribe send a blank email to
techwr-l-unsubscribe -at- lists -dot- techwr-l -dot- com
or visit

To subscribe, send a blank email to techwr-l-join -at- lists -dot- techwr-l -dot- com

Send administrative questions to admin -at- techwr-l -dot- com -dot- Visit for more resources and info.


Previous by Author: Re: Advice on pay rates
Next by Author: Question: Converting Word documents to online help while maintaining conditional text
Previous by Thread: Re: Frame or laTex
Next by Thread: Re: Question: Making images conditional in Word

What this post helpful? Share it with friends and colleagues:

Sponsored Ads