RE: Review meetings vs. distributing copies

Subject: RE: Review meetings vs. distributing copies
From: "Combs, Richard" <richard -dot- combs -at- Polycom -dot- com>
To: "Downing, David" <DavidDowning -at- Users -dot- com>, <techwr-l -at- lists -dot- techwr-l -dot- com>
Date: Thu, 17 Jul 2008 11:45:24 -0600

Downing, David wrote:

> The question is -- why does this happen? One theory I've heard is that
> calling a meeting forces people to pay attention and respond, whereas
> just distributing copies of the document lets them set it aside and
> forget it. But I have my own theory -- that the SMEs are more willing
> put the time and effort into giving me feedback if I'm willing to make
> the effort to stop hiding in my cubie and be social enough to attend
> preside over a meeting. I was wondering which of those theories makes
> more sense to everyone here, and/or whether anyone has their own
> to suggest.

I've seen the same thing, and I think both your theories may be
contributing factors. I can think of two others:

(1) A meeting has a fixed time, so they can't just tell themselves "I'll
try to get around to it later." They either show up, or everyone knows
they've blown it off.

(2) In a meeting, they can _tell you_ what to write. Responding to
review copies forces them to write stuff themselves.

I suspect that for many engineers, item (2) is pretty important. :-)


Richard G. Combs
Senior Technical Writer
Polycom, Inc.
richardDOTcombs AT polycomDOTcom
rgcombs AT gmailDOTcom


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Review meetings vs. distributing copies: From: Downing, David

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