Re: MS Word 2003 - Disabling Final Showing Markups?

[SB <sylvia -dot- braunstein -at- gmail -dot- com>]

Thanks to all :-)

On 8/6/08, Geoff Hart <ghart -at- videotron -dot- ca> wrote:
>
> Sylvia reports: <<When opening a MS Word 2003 file, if there were track
> changes that affected the header and footer, they will still remain even
> after accepting all changes and this, especially if there are fields. I
> heard that this is a bug in Word 2003.>>
>
> It's a bug/feature in all versions of Word: the revision tracking feature
> is designed to let you accept or reject only the changes you can actually
> see, thereby protecting you from inadvertently approving or rejecting
> changes that you haven't actually seen. (This is a good thing, believe it or
> not.) For example, in all versions, you can't spellcheck or review tracked
> changes in text boxes or any other areas that are invisible while you're
> working in Normal view. Fortunately, the solution is easy: switch to
> layout/print view. Once you can see the changes, you can approve them.
>
> As for fields, you can set Word's preferences to update them automatically,
> or you can update them manually before sending the document for review.
>
> <<Is there a way to disable the "final showing markups" and have only the
> "final" document without the markups?>>
>
> There's no easy way to "disable" it (though I imagine you could do this via
> visual basic), and that's a good thing*. This sort of interaction with the
> document should always be under the control of the person who will be
> reviewing the edits, not just under the editor's control. Why impose your
> preferences on them when you don't have to?
>
> * Why use track changes if you don't want someone else to see what you've
> done? That's the whole purpose of that feature.
>
> You can do two things that achieve much the same goal: First and most
> obvious, in the "show what" menu in the Reviewing toolbar, switch from
> "Final showing markup" to "Final". Unless the person who receives the
> document knows how to change this setting, they probably won't do it. If
> they do know how to make this change, then they also know how to switch back
> and forth between showing and concealing changes, as needed, and stopping
> them from doing so won't gain you any friends.
>
> Second, and less obvious, open the Tools menu and select "Protect
> document". There are various options you can select in this dialog that let
> you control what people will see when they open the document and what they
> can do to the document. However, as I noted above, overriding someone's
> choices in how to work with a document is rarely a good strategy. If you
> really need to do that, it's more effective to accept all changes in a
> temporary copy of the document and send them that copy for review. Or for
> light editing, send them a PDF.
>
> ----------------------------------------------------
> -- Geoff Hart
> ghart -at- videotron -dot- ca / geoffhart -at- mac -dot- com
> www.geoff-hart.com
> --------------------------------------------------
> ***Now available***  _Effective onscreen editing_
> (http://www.geoff-hart.com/home/onscreen-book.htm)
>
> Print version: http://stores.lulu.com/store.php?fStoreID=1505747
>
>
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