RE: Content Inventories

Subject: RE: Content Inventories
From: "Latella, Vincent" <VINCENT -dot- LATELLA -at- saic -dot- com>
To: <cewinch -at- aep -dot- com>, <techwr-l -at- lists -dot- techwr-l -dot- com>
Date: Wed, 13 May 2009 14:01:22 -0400


Keywords or tags can be pretty versatile metadata, so I think that they
should definitely be captured, along with what you mentioned.



I'm beginning to work on an internal SharePoint site that'll ultimately
house/provide access to a huge amount of technical content--standards,
specs, drawings--which are currently scattered among other sites,
drives, possibly e-mail, and quite possibly other sources I'm as yet
unaware of.

One thing I feel I need to do as part of my strategy/design work is to
create a content inventory--so I'll know what all there is to
organize/house/provide access to; all the content types and file types
dealing with; where everything lives now. The thing is: I've never done
one before. (And wouldn't you know, I'm under some pressure to get the
site up and running.)

In an attempt to get at least a clue, I searched this list's archives;
afraid that was worse than useless. I also searched the EServer
Communication Library (, and the results I could
still access seemed to all be about inventorying the content on an
*existing* web site. Well, although the site I'm working on technically
already exists, I'm working as if I'm starting from scratch. Just
what they've got now is not an option.

So--my questions are these:
1. What all types of information will I want to record about each
element? Right now I've got category (categories decided on by me and a
teammate), content type (spec., drawing, etc.), file type (PDF, TIF,
and location.
2. Content management overall is a huge need in this organization...what

if anything can I do as I go through this to better set them up for
adopting some sort of CMS, if they should decide some day to do that?

Any other wisdom (or pointers to same) you can provide will be most

Connie Winch
Senior Technical Communicator
American Electric Power
cewinch -at- aep -dot- com

ComponentOne Doc-To-Help 2009 is your all-in-one authoring and publishing
solution. Author in Doc-To-Help's XML-based editor, Microsoft Word or
HTML and publish to the Web, Help systems or printed manuals.

Help & Manual 5: The complete help authoring tool for individual
authors and teams. Professional power, intuitive interface. Write
once, publish to 8 formats. Multi-user authoring and version control!

You are currently subscribed to TECHWR-L as archive -at- web -dot- techwr-l -dot- com -dot-

To unsubscribe send a blank email to
techwr-l-unsubscribe -at- lists -dot- techwr-l -dot- com
or visit

To subscribe, send a blank email to techwr-l-join -at- lists -dot- techwr-l -dot- com

Send administrative questions to admin -at- techwr-l -dot- com -dot- Visit for more resources and info.

Please move off-topic discussions to the Chat list, at:

Content Inventories: From: cewinch

Previous by Author: RE: telecommute
Next by Author: Framemaker running footer problem
Previous by Thread: Content Inventories
Next by Thread: Cross references (FM 9)

What this post helpful? Share it with friends and colleagues:

Sponsored Ads