Re: Collaborative Documentation Review Process

Subject: Re: Collaborative Documentation Review Process
From: Suzette Leeming <suzette -dot- leeming -at- gmail -dot- com>
To: Missy Smith <techpubsmistress -at- live -dot- com>
Date: Mon, 7 Dec 2009 11:49:40 -0500

The process you're considering is the one we use.

There are more options for adding text than Adobe's sticky notes. You can
actually attach a document to the review copy of the file. That comes in
handy when adding a lot of information, or wanting to add/change a diagram,
etc.

The main benefit of this process is that all of the reviewers can see what
others have added/changed. I've had a couple of situation where someone
commented on someone else's comment - and clarified incorrect information.
To me, this is invaluable.

I don't work in Word, so I would rather not go there.

Suzette Leeming
Technical Writer
Stouffville, Ontario

On Mon, Dec 7, 2009 at 11:37 AM, Missy Smith <techpubsmistress -at- live -dot- com>wrote:

>
>
>
> What software and process do you use for collaborative documentation
> review?
>
>
>
> Currently we are looking into using SharePoint as a repository for
> documents set for review. We would publish a .pdf of the document and use
> Adobe Acrobat Pro for comments and markup.
>
>
>
> One of our reviewers commented that Acrobat "sticky notes" can be difficult
> to use when a reviewer wants to submit large amounts of data for inclusion
> in a document. Some formatting can be difficult to convey also. This
> reviewer also commented on how they liked Word commenting because you could
> get a fnal copy view that is much easier to read than Acrobat's comments
> list and markup symbols.
>
>
>
> I am charged with coming up with a new process. What do you do?
>
>
>
> Thanks,
>
>
>
> Missy
>
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^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^

Are you looking for one documentation tool that does it all? Author,
build, test, and publish your Help files with just one easy-to-use tool.
Try the latest Doc-To-Help 2009 v3 risk-free for 30-days at:
http://www.doctohelp.com/

Help & Manual 5: The all-in-one help authoring tool. True single- sourcing --
generate 8 different formats and as many different versions as you need
from just one project. Fast and intuitive. http://www.helpandmanual.com/

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References:
Collaborative Documentation Review Process: From: Missy Smith

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