RE: Single Sourcing: Word to Training PPT and Online Help

Subject: RE: Single Sourcing: Word to Training PPT and Online Help
From: Wolfgang Schapat <wolfgang -dot- schapat -at- t-online -dot- de>
To: techwr-l -at- lists -dot- techwr-l -dot- com
Date: Tue, 23 Feb 2010 09:30:51 +0100

Hello from Gernany,

I've done this task in the past by the help of "Mindjets MindManger".
Import the original "well defined" (important)
word content into MindManager. This will
reconstruct a mindmap with all content text and pictures.

First step:
If necessary, rearrange the topics and delete
content you do not need in the training material.
Before deleting content save the rearranged mindmap in an other file.
Second step:
Then export the mindmap from MindManager directly
into PPT (you need a template for PPT which meets
your company requirement) to avoid additional formatting the slides.
Third step:
Use the additional saved file and export the
whole content into html-based files. MindMap has
a lot of html templates you can use and adapt to
your needs. Run index.htm in your browser and see the result.
Finished.

The main topic is: you need a well formed
word-file, the template for PPT and MindJet.
MindJet you can download from Mindjets web-site
free of charge 21-day try-and-buy version without limitations.


At 18:51 18.02.2010, you wrote:
>Well, let's start the ball rolling: )
>
>Seems to me OP, with this subject line, begs the question that a
>training presentation **should** be single-sourced from Word to
>PowerPoint. Setting aside for the moment the thought that this may only
>be feasible in a very loose sense, I suspect this could be the fast
>track to "Death by PowerPoint."
>
>A presentation and a manual, as we all know, are two very different
>beasts, and each should be designed with that reality in mind. In the
>best case, Michael's audience will NOT get the manual reproduced in a
>truckload of slides that are interminable, hard to read, or both.
>Rather, the trainer will extract several of the most salient points from
>the manual for a few slides and develop those points in the course of
>his or her presentation, with PowerPoint as a springboard -- not a
>substitute -- for an effectively planned and delivered teaching
>opportunity.
>
>That said, if the Word document is well designed and formatted (yes, I
>know, big IF) perhaps the major points are just waiting to be seen from
>a click of the Document Map button. Next step, with or without that
>running start, is to create a basic outline of the major points in Word,
>going down no more than two or three levels. Then choose Word's Send to
>PowerPoint option, apply a template, and just maybe you've got a
>framework into which you can craft the meat of the presentation.
>
>Sorry for the bit of soapbox there, but I suspect most of us have at
>least one bored-to-oblivion experience from PowerPoint being misused.
>Try googling for "Death by PowerPoint" and you'll soon be in the right
>neighborhood for some curative resources. One good place to start, IMO,
>is the white paper available here: http://www.tellnshow.com/.
>
>Jim
>
>-----Original Message-----
>From: techwr-l-bounces+jim -dot- pinkham=voith -dot- com -at- lists -dot- techwr-l -dot- com
>[mailto:techwr-l-bounces+jim -dot- pinkham=voith -dot- com -at- lists -dot- techwr-l -dot- com] On
>Behalf Of Suzette Leeming
>Sent: Thursday, February 18, 2010 11:04 AM
>To: Pro TechWriter
>Cc: techwr-l -at- lists -dot- techwr-l -dot- com
>Subject: Re: Single Sourcing: Word to Training PPT and Online Help
>
>I'll be watching this as well, to see if there's anything I can use.
>
>I sure hope there are "experts" on the list (I'm confident there are),
>and not just a bunch of people "watching".
>
>Suzette Leeming
>Stouffville, Ontario
>
>
>
>
>On Thu, Feb 18, 2010 at 11:51 AM, Pro TechWriter
><pro -dot- techwriter -at- gmail -dot- com>wrote:
>
> > Hey Whirlers:
> >
> > I am also looking at the same development path for training materials
> > as well, so I am watching this conversation with interest!
> >
> > PT
> >
> > On Thu, Feb 18, 2010 at 10:29 AM, Michael Herman (Parallelspace) <
> > mwherman -at- parallelspace -dot- net> wrote:
> >
> > > I've been given a reference manual for a software product authored
> > > in
> > Word
> > > and now need to create a 2nd and 3rd output: a) training course
> > > material (PPT + course notes) and b) Windows online help file.
> > >
> > >
> > >
> > > I don't want to go the generic HTML route. What products/add-ons
> > > are
> > there
> > > that can help with this? I don't mind using more than one product
> > > if that's what it takes.
> > >
> > >
> > >
> > > Thank you,
> > >
> > > Michael Herman
> > >
> > > ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
> > >
> > > Use Doc-To-Help's XML-based editor, Microsoft Word, or HTML and
> > > produce desktop, Web, or print deliverables. Just write (or import)
> > > and Doc-To-Help does the rest. Free trial: http://www.doctohelp.com
> > >
> > > Explore CAREER options and paths related to Technical Writing, learn
>
> > > to create SOFTWARE REQUIREMENTS documents, and get tips on
> > > FUNCTIONAL SPECIFICATION best practices. Free at:
> > > http://www.ModernAnalyst.com
> > >
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> > >
> > ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
> >
> > Use Doc-To-Help's XML-based editor, Microsoft Word, or HTML and
> > produce desktop, Web, or print deliverables. Just write (or import)
> > and Doc-To-Help does the rest. Free trial: http://www.doctohelp.com
> >
> > Explore CAREER options and paths related to Technical Writing, learn
> > to create SOFTWARE REQUIREMENTS documents, and get tips on FUNCTIONAL
> > SPECIFICATION best practices. Free at:
> > http://www.ModernAnalyst.com
> >
> > ---
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> >
>^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
>
>Use Doc-To-Help's XML-based editor, Microsoft Word, or HTML and produce
>desktop, Web, or print deliverables. Just write (or import) and
>Doc-To-Help does the rest. Free trial: http://www.doctohelp.com
>
>Explore CAREER options and paths related to Technical Writing, learn to
>create SOFTWARE REQUIREMENTS documents, and get tips on FUNCTIONAL
>SPECIFICATION best practices. Free at:
>http://www.ModernAnalyst.com
>
>---
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>
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>om
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>
>^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
>
>Use Doc-To-Help's XML-based editor, Microsoft Word, or HTML and
>produce desktop, Web, or print deliverables. Just write (or import)
>and Doc-To-Help does the rest. Free trial: http://www.doctohelp.com
>
>Explore CAREER options and paths related to Technical Writing,
>learn to create SOFTWARE REQUIREMENTS documents, and
>get tips on FUNCTIONAL SPECIFICATION best practices. Free at:
>http://www.ModernAnalyst.com
>
>---
>You are currently subscribed to TECHWR-L as wolfgang -dot- schapat -at- t-online -dot- de -dot-
>
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With kind regards / Mit freundlichen Grüßen
Wolfgang Schapat
---------------------------------------
Technical Writer and Lecturer (Measuring Techniques, Hard- and Software)
Member of the tekom e.V. society board RG-Nuremberg

^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^

Use Doc-To-Help's XML-based editor, Microsoft Word, or HTML and
produce desktop, Web, or print deliverables. Just write (or import)
and Doc-To-Help does the rest. Free trial: http://www.doctohelp.com

Explore CAREER options and paths related to Technical Writing,
learn to create SOFTWARE REQUIREMENTS documents, and
get tips on FUNCTIONAL SPECIFICATION best practices. Free at:
http://www.ModernAnalyst.com

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