Re: Word: Workgroup Templates Question

Subject: Re: Word: Workgroup Templates Question
From: Chris Morton <salt -dot- morton -at- gmail -dot- com>
To: techwr-l -at- lists -dot- techwr-l -dot- com
Date: Wed, 16 Jun 2010 13:08:30 -0700

>
> I'll take a WAG at this:
>
> How about assigning an "alias" drive letter to the location of the
> templates, with that drive letter remaining constant regardless of the
> user's location? Also, you could possibly make use of custom variables to
> facilitate this approach.
>
> For example, run a CMD prompt, enter *SET*, then have a gander at the std.
> variables that are in Windows. You can assign your own for a variety of
> purposes, then make use of the alias drive letter and/or custom vars within
> a batch (CMD) file that automatically runs when they boot their PC.
>
> If at the company site, for example, an *IF EXIST {drive:directory}*routine in a batch file can quickly sniff out whether the user is running
> the PC internally. If the test fails, the user is running the PC external to
> the company and the templates reside at a different mapping.
>
> Consult with one of their network sysops and a batch file guru to help you
> further.
>
> > Chris
>
> On Wed, Jun 16, 2010 at 12:51 PM, Deborah Hemstreet <
> dvora -at- tech-challenged -dot- com> wrote:
>
>> *Hi All,
>>
>> I'm wondering if you would advise me about a Workgroup Templates issue
>> relating to MS Word 2003 and possible 2007.
>>
>> I'll give the background, and then the questions:
>>
>> Background
>> I have built numerous Word templates for corporate use. In the past, the
>> recommended means of deployment has been via a shared network drive. In Word
>> 2003, users map via the Options dialog box, to that drive, and then they can
>> create new documents based on the template.
>> I am not sure where or how this is implemented in Word 2007.
>>
>> While this solution works for most employees, some work on laptops and
>> take them home. When working from home, they connect via a different method,
>> and the drive changes. So, either they open the document and work offline
>> and cannot access the template functionality, or they copy the template to
>> their local drive or they connect to the network and reconnect the template.
>>
>> Problem
>> When the employee returns to work, they have to REMAP to the original
>> template location. Or they send the document to someone at work who mapped
>> their template differently to the network, and so somewhere down the chain,
>> linkage to the template is broken and has to be redone. Some people know how
>> to do this, others don't, and all complain that this is tedious and a pain.
>> (I agree)
>>
>> Is there any way to map a template in Word in such a manner that the link
>> to the template is not broken when the user works from home? Is there any
>> way this can be done without copying the template locally to their computer?
>>
>> Does anyone have any suggestions, ideas? My client does NOT like the idea
>> of having to remap to Workgroup Templates every time they work with at work,
>> vs from home.
>>
>> What are the differences for this functionality in Word 2007?
>>
>> Thanks in advance for your suggestions and advice.
>>
>> Deborah
>> *
>>
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>
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^

Gain access to everything you need to create and publish documentation,
manuals, and other information through multiple channels. Choose
authoring (and import) as well as virtually any output you may need.
http://www.doctohelp.com/

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Word: Workgroup Templates Question: From: Deborah Hemstreet

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