RE: Word "Final" versus pdf

Subject: RE: Word "Final" versus pdf
From: "Monique Semp" <monique -dot- semp -at- earthlink -dot- net>
To: "" <mattgras -at- comcast -dot- net>, "techwr-l -at- lists -dot- techwr-l -dot- com" <techwr-l -at- lists -dot- techwr-l -dot- com>
Date: Tue, 13 Jul 2010 08:02:10 -0700

I say, don't do it!

At the very least, the issues can be bad page breaks, which are dependent
on a user's selected printer -- something that cannot be accounted for when
you author the doc. But there are all sorts of legal ramifications in
terms of people changing the doc (yes, PDFs can be edited, but not as
easily by the unknowing, and it's far less likely), seeing the doc's
metadata (such as change tracking, authoring statistics, etc.). And
perhaps even more importantly, not everyone will be able to open the Word
doc -- they may have a different version of Word, no Word installation at
all, or even be on an OS that doesn't support MS Office at all.

I'd suggest looking at the PDF-generation options first to see if the
tables' appearance can be improved. Sometimes the answer seems to be yes,
sometimes no, but it's worth investigating. This seems to be a time for
client education: have them google "tables lines in PDF" and they'll see
all sorts of explanations on par with: "if a doc looks fine when it prints,
it's not an error if it looks different on-screen depending on the

My 2 cents,

> I'm exploring the possibility of publishing instead as a Word doc locked
down as "final" (click the Word icon, click "Prepare," click "Mark as


Gain access to everything you need to create and publish information
through multiple channels. Your choice of authoring (and import)
formats with virtually any output. Try Doc-To-Help free for 30-days.

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