RE: New Question - Word 2007 Captions

Subject: RE: New Question - Word 2007 Captions
From: "Combs, Richard" <richard -dot- combs -at- Polycom -dot- com>
To: Heather Anderson <Heather -dot- Anderson -at- cubrc -dot- org>, "TECHWR-L -at- LISTS -dot- TECHWR-L -dot- COM" <TECHWR-L -at- LISTS -dot- TECHWR-L -dot- COM>
Date: Wed, 22 Sep 2010 08:47:14 -0700

Heather Anderson wrote:

> I have a series of tables in a document that the customer would like
> numbered as per the section they appear in.
> So section 5.4 would be table 5.4-1, section 5.6.1 would be table 5.6.1-1
> etcetc.
> I have tried everything I can think of - section breaking, new page, etc.
> And no matter what, if I change the caption on one table, all of the rest
> change to that heading style.
> So the first table in Section 5.4 is coming out as table 5.3.2-1 if I make
> the numbering style level 3; but that's the table that needs the level 2
> style.

FWIW, this sounds like a bad idea to me, and I suggest discussing it with your customer. IMHO, all the table number prefixes should be at the same level. IOW, if 5 is a chapter, 5.4 is a section, and 5.4.3 is a subsection, then I think "include the section number" should mean that all table number prefixes are at level 2.

Or make them all level 3 (in which case section 5.4 would contain table 5.4.0-1. But don't mix level 2 and level 3. That's confusing both to the reader and to Word -- which, as we all know, sometimes gets confused about numbering. :-)

That said, I'm sure one of the Word gurus can provide more detailed advice, but I'm fairly certain that to make your current scheme have any chance of working, you need different paragraph styles for the level 2 and level 3 table captions. And you may need to define separate numbering schemes.

Sorry I can't be more specific -- I know how to do it in FM, and it's much easier than in Word. ;-)

Richard G. Combs
Senior Technical Writer
Polycom, Inc.
richardDOTcombs AT polycomDOTcom
rgcombs AT gmailDOTcom


Create and publish documentation through multiple channels with Doc-To-Help.
Choose your authoring formats and get any output you may need. Try
Doc-To-Help, now with MS SharePoint integration, free for 30-days.

LavaCon 2010 in San Diego Sept 29 - Oct 2 is now open for registration.
Use referral code TECHWR-L for $50 off conference tuition!
See program at:

You are currently subscribed to TECHWR-L as archive -at- web -dot- techwr-l -dot- com -dot-

To unsubscribe send a blank email to
techwr-l-unsubscribe -at- lists -dot- techwr-l -dot- com
or visit

To subscribe, send a blank email to techwr-l-join -at- lists -dot- techwr-l -dot- com

Send administrative questions to admin -at- techwr-l -dot- com -dot- Visit for more resources and info.

Please move off-topic discussions to the Chat list, at:


New Question - Word 2007 Captions: From: Heather Anderson

Previous by Author: RE: Question on acronym plural
Next by Author: RE: New Question - Word 2007 Captions
Previous by Thread: New Question - Word 2007 Captions
Next by Thread: RE: New Question - Word 2007 Captions

What this post helpful? Share it with friends and colleagues:

Sponsored Ads