RE: Grabbing a Visio diagram from a Word document

Subject: RE: Grabbing a Visio diagram from a Word document
From: Fred Ridder <docudoc -at- hotmail -dot- com>
To: <info -at- spectrumwritingllc -dot- com>, <techwr-l -at- lists -dot- techwr-l -dot- com>
Date: Tue, 1 Mar 2011 17:14:21 -0500


You don't say what version of Word you are using, which matters more than what version was used to create the files. If you are using Word 2007, and the drawings were embedded in the Word file as Visio objects (and not just pasted in), you should be able to open the graphic in a real, live Visio window, which will allow you to use Save A Copy to create a non-embedded Visio file. It shouldn't matter what version of Word (or Visio) created the original.

The key thing is whether the graphics were inserted as Visio objects or as pictures. If you're using Word 2007 and you right-click on the graphic, you should see a context menu that has an item "Visio Object". If so, clicking that item will get you a deeper menu that has the options Edit (edit in place in the Word doc), Open (open the graphic in a real Visio window), or Convert. If you don't see a menu choice "Visio Object", then you're stuck, because the underlying Visio file data is not embedded in the Word file.

-FR

> From: info -at- spectrumwritingllc -dot- com
> To: techwr-l -at- lists -dot- techwr-l -dot- com
> Subject: Grabbing a Visio diagram from a Word document
> Date: Tue, 1 Mar 2011 14:57:49 -0700
>
> All,
>
>
>
> I have a document that was created in MS Word 2000 or 2003, but it's
> definitely not 2007. (The docs were created in 2006-200700). In this
> document are workflow diagrams that were created in Visio. The diagrams were
> created in Visio Professional 2000 or 2003 (they were created at the same as
> the Word docs.) After all this time, I need to update these diagrams and put
> them into a different Word document. I have Visio Standard 2007. When I
> double-click on any of these Visio diagrams, it opens for editing in the
> Word document. I have a left pane that is titled Shapes with an option to
> Search for Shapes and a blank field into which search criteria can be
> entered. In the right pane, is the diagram with a ruler displayed above it
> and a grid is also displayed. I can click on any shape, or connector, or
> text in the right panel and edit as needed, and then I can close the opened
> diagram and it is displayed with the correct edits; however, I have no
> option for doing a Save As to save the file with a different name and/or
> location. I can seemingly only edit the diagram in the original Word
> document. Do any of you Word/Visio gurus/guruesses out there have any idea
> of how I might be able to pull these diagrams so that I can put them into a
> new Word document?
>
>
>
> FWIW, I can right-click and open a context menu that has a Copy option, but
> if I copy the whole diagram and then try to paste into a blank Word
> document, I get garbage. If I try to paste into a blank Visio grid, the
> copied diagram exceeds the margins of the blank grid/stencil on all sides.
>
>
>
> TIA,
>
>
>
> TVB
>
>
>
> Tammy Van Boening
>
> Owner/Principal
>
> Spectrum Writing, LLC
>
> www.spectrumwritingllc.com
>
> info -at- spectrumwritingllc -dot- com
>
>
>
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Grabbing a Visio diagram from a Word document: From: Spectrum Writing

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