RE: SharePoint for Review Copies

Subject: RE: SharePoint for Review Copies
From: Beth Kane <bkane -at- ridgetopgroup -dot- com>
To: DoughtyTechWriter Mordant <doughtytechwriter -at- yahoo -dot- com>, techwr-l -at- lists -dot- techwr-l -dot- com
Date: Mon, 30 Apr 2012 12:27:56 -0700


We have people review the Word document on SharePoint, never a PDF; we
have track changes turned on, and people can either leave comments, make
edits, or both. It has been working really well for us. Our versioning
settings are such that each check-out is a "major" version, so one can
restore an earlier version if necessary (it never has been), or just view
an earlier version (that too has not been necessary). We can also see the
comments people leave on SharePoint during check-in, which I really like.

After the reviewers are finished I go through and accept/reject the
obvious changes, and for any technical comments about which I'm unsure, I
ask the right person to check them and determine what they want to do.

Since we upgraded our free version of SharePoint with all the latest
updates, we have had no problems. We really like it.

This also works great when we're using a contract editor during crunch
times. I can check his work and accept all the obvious stuff, or reject
his changes.

Beth Kane
Senior Technical Writer & Proposal Project Manager
Ridgetop Group Inc.
3580 West Ina Road
Tucson, Arizona 85741 USA
520-742-3300 x104 | Fax 520-544-3180
beth -dot- kane -at- ridgetopgroup -dot- com
This email and any attachments are confidential and subject to copyright.
If you are not the intended recipient any use, disclosure, or copying is
unauthorized. If you have received this email in error please advise us
immediately by reply email and delete all copies. It is your
responsibility to examine this email and any attachments for viruses. Any
personal information in this email must be handled in accordance with the
Information Privacy Act 2000 (Vlc).

-----Original Message-----
Hello everyone, Doughty here.
 We have recently started putting review copies on a SharePoint page and
telling reviewers to get their review copies (PDFs) there. In particular,
we want them to:
 1. Check out the copy. 2. Make edits to it. (Commenting has been enabled
in the PDF.) 3. Check in the copy.
Do other people successfully use SharePoint in this way to manage reviews?
or in some similar way?

Create and publish documentation through multiple channels with Doc-To-Help. Choose your authoring formats and get any output you may need.

Try Doc-To-Help, now with MS SharePoint integration, free for 30-days.


You are currently subscribed to TECHWR-L as archive -at- web -dot- techwr-l -dot- com -dot-

To unsubscribe send a blank email to
techwr-l-leave -at- lists -dot- techwr-l -dot- com

Send administrative questions to admin -at- techwr-l -dot- com -dot- Visit for more resources and info.

Looking for articles on Technical Communications? Head over to our online magazine at

Looking for the archived Techwr-l email discussions? Search our public email archives @


SharePoint for Review Copies: From: DoughtyTechWriter Mordant

Previous by Author: RE: Translation costs are too high - need CMS for localization
Next by Author: Re: What would you call this portlet?
Previous by Thread: SharePoint for Review Copies
Next by Thread: RE: SharePoint for Review Copies

What this post helpful? Share it with friends and colleagues:

Sponsored Ads