RE: Word (2007) - heading number *after* heading text ?

Subject: RE: Word (2007) - heading number *after* heading text ?
From: "David Artman" <david -at- davidartman -dot- com>
To: "Monique Semp" <monique -dot- semp -at- earthlink -dot- net>, "Kath Bowman" <Kath -dot- Bowman -at- au -dot- saabgroup -dot- com>, "TechWR-L" <techwr-l -at- lists -dot- techwr-l -dot- com>
Date: Thu, 16 May 2013 07:03:50 -0700

Man, I'm glad I use FrameMaker. ;)

-------- Original Message --------
Subject: Re: Word (2007) - heading number *after* heading text ?
From: "Monique Semp" <[1]monique -dot- semp -at- earthlink -dot- net>
Date: Wed, May 15, 2013 1:37 pm
To: "Kath Bowman" <[2]Kath -dot- Bowman -at- au -dot- saabgroup -dot- com>, "TechWR-L"
<[3]techwr-l -at- lists -dot- techwr-l -dot- com>
> Like you, I've never seen heading numbering follow the heading text.
> However you could simulate this by using a sequence field at the end
> (unnumbered) heading text. Then I'd add macros for each heading level
> apply the appropriate style and add the sequence field at the end.
Yes, it came to me last night that the solution would take a combo of
sequence fields, header/footer text box and graphic elements, and ToC
manipulation. And today's investigation involved style refs, and TC
(which themselves can contain field values).
If you're interested in the gory details of Word, here's what worked:
* Set the Heading 1 style to be non-numbered.
* Add a sequence field to the headings' text for the chapter number,
and set
the field to Hidden font so that it does not display.
* In the footer, add a text box to hold a sequence field for the
number, and use the \c switch so it doesn't increment. Also, this text
needed to be in the footer, not header, so it would pick up the desired
chapter number (instead of the previous one, from the previous page).
Although this is in the footer, it actually is positioned near the top
the page, alongside-and-right of the heading text. And I locked the
text box
in place so that it wouldn't keep popping up to the header.
* Create two versions of the Heading 1 style ("Heading 1 1-line" and
"Heading 1 2-lines") to manage the fact that some chapter headings take
two lines, but I want all of them to end in the same vertical position
that they align properly with the text box that's holding the chapter
* Also on the footer, add the graphic line element that I want to
under the heading text. (I couldn't just include a lower border in the
paragraph style because the heading 1 styles have a right indent so
they don't obscure the chapter number text box, and I want this line
to appear under both the heading text and the chapter number text box.)
* At the end of the heading text para (but still in it), add a TC field
that the heading appears in the Table of Contents. I couldn't just
the heading 1 styles because then the chapter number wouldn't appear
(because the headings aren't numbered). This TC field is complicated
it needs to include the chapter sequence number so that the number
in the ToC. And unfortunately, I have to retype the heading text
because a
Styleref field would be self-referential. So here's what the TC field
{ TC "{ SEQ Chapter \c \* MERGEFORMAT } <tab char> <heading text>" \f C
"1" }
* In the Table of Contents field, add the "\f" field to include the TC
entries, and remove the heading 1s from the included styles.
Whew -- I think that's it, but of course YMMV. Now all I have to do is
duplicate for the appendixes :-).


1. mailto:monique -dot- semp -at- earthlink -dot- net
2. mailto:Kath -dot- Bowman -at- au -dot- saabgroup -dot- com
3. mailto:techwr-l -at- lists -dot- techwr-l -dot- com
>From our sponsor Doc-to-Help: Want to see a Doc-To-Help web-based Help sample with DISQUS for user commenting?

Learn more:


You are currently subscribed to TECHWR-L as archive -at- web -dot- techwr-l -dot- com -dot-

To unsubscribe send a blank email to
techwr-l-leave -at- lists -dot- techwr-l -dot- com

Send administrative questions to admin -at- techwr-l -dot- com -dot- Visit for more resources and info.

Looking for articles on Technical Communications? Head over to our online magazine at

Looking for the archived Techwr-l email discussions? Search our public email archives @

Previous by Author: RE: Typing recommendations (was RE: keyboard recommendations? )
Next by Author: Re: keyboard recommendations?
Previous by Thread: 100% zoom view - not really ?!
Next by Thread: Word tip - Copy/pasting rows from one table to another

What this post helpful? Share it with friends and colleagues:

Sponsored Ads