Re: Using tables for content

Subject: Re: Using tables for content
From: "Monique Semp" <monique -dot- semp -at- earthlink -dot- net>
To: "Lynne Wright" <Lynne -dot- Wright -at- tiburoninc -dot- com>, "Sean" <seanb_us -at- yahoo -dot- com>, <techwr-l -at- lists -dot- techwr-l -dot- com>
Date: Thu, 24 Oct 2013 08:18:11 -0700

Aside from the obvious disadvantage of having to manually number each step, ...

There's no reason to manually number paragraphs in tables in Word. Just as you can create paragraph styles for all your numbering needs (for example, I've got Steps and Substeps; and for indented paragraphs I've got Steps2 and Substeps2; all of which are independent list styles), you can set up numbered paragraph styles to use for paragraphs in tables. (I've got TableSteps and TableSubsteps.)

The table numbering styles are tricky to work with, but no worse than Word's regular numbered lists for "regular" (non-table) paragraphs.

This doesn't answer the question of whether putting a procedure in a table is a good idea. I generally don't do that. Instead, I use my table numbering paragraphs for process overview tables where each "step" in the process refers to a discrete task that is written in the usual style (using the regular numbered paragraphs in the main text flow of the doc).


New! Doc-to-Help 2013 features the industry's first HTML5 editor for authoring.

Learn more:


You are currently subscribed to TECHWR-L as archive -at- web -dot- techwr-l -dot- com -dot-
To unsubscribe send a blank email to
techwr-l-leave -at- lists -dot- techwr-l -dot- com

Send administrative questions to admin -at- techwr-l -dot- com -dot- Visit for more resources and info.

Looking for articles on Technical Communications? Head over to our online magazine at

Looking for the archived Techwr-l email discussions? Search our public email archives @


Using tables for content: From: Sean
RE: Using tables for content: From: Lynne Wright

Previous by Author: Re: more formal title - technical teaser ?
Next by Author: Re: icon to indicate a feature is different on different products
Previous by Thread: RE: Using tables for content
Next by Thread: Re: Using tables for content

What this post helpful? Share it with friends and colleagues:

Sponsored Ads