Re: Large Documents in Word

Subject: Re: Large Documents in Word
From: Roberta Hennessey <rahennessey -at- gmail -dot- com>
To: Lynne Wright <Lynne -dot- Wright -at- tiburoninc -dot- com>
Date: Mon, 24 Nov 2014 12:10:17 -0500

I experience a lot of issues when I used the Word Map feature, and I lost a
lot of content. I'd avoid using this funcitonality.

Bobbi

On Mon, Nov 24, 2014 at 12:04 PM, Lynne Wright <Lynne -dot- Wright -at- tiburoninc -dot- com>
wrote:

> Thanks Dan... forgive my Word ignorance, but I've got a few questions:
>
> - "Accept and reject all current changes and save with a new file name."
> I'm confused... how can you both accept AND reject something? What do you
> mean by "current changes"?
> And EVERY time I work on a file, I have to save it under a new name? If I
> work on the same file every day for a month, that's a LOT of renamed drafts.
>
> " Insert graphics from a file"
> - If you mean that in the Insert tab, click Picture, then navigate to and
> select the image, then that's what I've been doing. I'd say that leads to a
> catastrophic crash about 1 in 20 times.
>
> - how do you anchor a picture or a table?
>
> - "link graphics" ... to what?
>
> - "If the document causes trouble, Maggie it." What does "Maggie it" mean?
>
> - "minimize section breaks" ??? meaning avoid breaking up the material
> into logical and workable chunks?
>
> Overall, this just confirms my suspicion that Word is actually a pretty
> lousy word processing program. Which is kind of a relief... I thought the
> problem was me.
>
> -----Original Message-----
> From: techwr-l-bounces+lynne -dot- wright=tiburoninc -dot- com -at- lists -dot- techwr-l -dot- com
> [mailto:techwr-l-bounces+lynne -dot- wright=tiburoninc -dot- com -at- lists -dot- techwr-l -dot- com]
> On Behalf Of Dan Goldstein
> Sent: November-24-14 11:54 AM
> To: TECHWR-L
> Subject: RE: Large Documents in Word
>
> Lynne and Lin:
>
> Here are some initial tips for very large documents (VLDs) in Word,
> inherited from various wizards:
>
> Disable Autosave, background saves, and fast saves.
> Accept and reject all current changes and save with a new file name.
> Minimize change tracking.
> Insert graphics from a file, don't paste them in from the clipboard.
> Use anchored graphics, not floating.
> Link graphics when you can.
> Avoid embedded objects when you can.
> Use anchored tables, not floating.
> Disable "Keep of Track of Formatting."
> Disable HTML spacing.
> Disable automatic style and template updates.
> Always use paragraph styles and character styles; never use manual
> formatting.
> Use table styles when you can.
> Delete unused styles (there are macros for this).
> Don't use empty paragraphs to create spaces between paragraphs.
> Don't use tab stops or spaces to indent.
> Find and delete temporary files created by Word crashes (*.tmp).
> Never use Master Documents.
> If the document causes trouble, Maggie it.
> Minimize section breaks.
> Minimize the use of page columns.
>
> Please let me know if you need details about any of these.
>
> -- Dan Goldstein
>
> -----Original Message-----
> From: Lynne Wright
> Sent: Monday, November 24, 2014 11:35 AM
> To: Lin Sims; TECHWR-L
> Subject: RE: Large Documents in Word
>
> I sometimes have to produce documentation in Word, and aside from the
> irritation with the apparently nonsensical whims of auto-formatting, the
> frequent crashes are a NIGHTMARE.
>
> Inserting a graphic often causes the whole program to freeze up; and the
> only solution is to reboot my computer.
>
> So yes, if anybody has tips on how to avoid crashes, please share.
>
> -----Original Message-----
> From: Lin Sims
> Sent: November-24-14 11:21 AM
> To: TECHWR-L
> Subject: Large Documents in Word
>
> Because of various changes at my company, I may be moving from FrameMaker
> to Word.
>
> The documents I handle run into the hundreds of pages. I've never handled
> a Word doc over 80 pages that didn't regularly crash or corrupt.
>
> I'm looking for people who have successfully handled very large documents
> in Word. I need to pick your brains to find out how you do it. I'm a
> moderately experienced user of Word, but I'm by no means a power user. If
> this move is made, I'm going to need a lot more information.
>
>
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References:
Large Documents in Word: From: Lin Sims
RE: Large Documents in Word: From: Lynne Wright
RE: Large Documents in Word: From: Dan Goldstein
RE: Large Documents in Word: From: Lynne Wright

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