Large Documents in Word

Subject: Large Documents in Word
From: Tony Chung <tonyc -at- tonychung -dot- ca>
To: Lin Sims <ljsims -dot- ml -at- gmail -dot- com>
Date: Mon, 24 Nov 2014 09:47:26 -0800

The business rationale for using Word is because "everyone can write, so
let's maintain our own technical documentation." The drawback is that it
could be indicative of the desire to phase out specific technical
communications services, so either you find another way to add value, or
find another job.

It is possible to maintain a successful workflow using Word. I worked at
one company where I inherited a brilliant authoring/publishing at one job
that my Sr. Technical Writer friend spent a few years perfecting.

This system ensured a pristine Word master stored in a source code version
control system, enforced track changes to support multiple editors
and reviewers, and manual reintegration by the technical writer.

In my opinion large documents should be authored in chunks with publishing
managed by a component content management system. You can still use Word as
the authoring interface. Groups like Thirty Six Software, DITAExchange, and
Quark have Word based systems for topic based authoring.


On Monday, November 24, 2014, Lin Sims <ljsims -dot- ml -at- gmail -dot- com
<javascript:_e(%7B%7D,'cvml','ljsims -dot- ml -at- gmail -dot- com');>> wrote:

> Because of various changes at my company, I may be moving from FrameMaker
> to Word.
> The documents I handle run into the hundreds of pages. I've never handled a
> Word doc over 80 pages that didn't regularly crash or corrupt.
> I'm looking for people who have successfully handled very large documents
> in Word. I need to pick your brains to find out how you do it. I'm a
> moderately experienced user of Word, but I'm by no means a power user. If
> this move is made, I'm going to need a lot more information.
> --
> Lin Sims

Read about how Georgia System Operation Corporation improved teamwork, communication, and efficiency using Doc-To-Help |


You are currently subscribed to TECHWR-L as archive -at- web -dot- techwr-l -dot- com -dot-

To unsubscribe send a blank email to
techwr-l-leave -at- lists -dot- techwr-l -dot- com

Send administrative questions to admin -at- techwr-l -dot- com -dot- Visit for more resources and info.

Looking for articles on Technical Communications? Head over to our online magazine at

Looking for the archived Techwr-l email discussions? Search our public email archives @


Large Documents in Word: From: Lin Sims

Previous by Author: Re: free editor that can sort HTML tables?
Next by Author: Re: Large Documents in Word
Previous by Thread: Re: Large Documents in Word
Next by Thread: Re: Large Documents in Word

What this post helpful? Share it with friends and colleagues:

Sponsored Ads