Re: Large Documents in Word

Subject: Re: Large Documents in Word
From: John Allred <john2 -at- allrednet -dot- com>
To: Stuart Burnfield <slb -at- westnet -dot- com -dot- au>
Date: Tue, 25 Nov 2014 10:49:47 -0600

The problem, in my mind, is in using software that gives contributors any access, whatsoever, to format and layout. We--some of us, anyway--solved that problem decades ago, then threw in the towel to a specious "ease-of-use" argument that elevated Word to consideration as a collaborative tool.

Sent from my iPad

> On Nov 24, 2014, at 8:52 PM, Stuart Burnfield <slb -at- westnet -dot- com -dot- au> wrote:
>
> For TWs to learn how to maintain stable long documents in Word is
> challenging but doable, and worthwhile. To maintain stable long
> documents using contributions from authors who a) don't know how to
> use Word, and b) are stubbornly convinced they know how to use Word...
> that's an order of magnitude harder. It's the difference between
> keeping your own home tidy and keeping a rental home tidy by providing
> the tenants with storage space and cleaning products and polite
> written instructions on how to use them. Some will, some won't, and
> some will use the instructions to set fire one of the cupboards.
>
> From: Lin Sims
>> Good point. I probably should have used "telling them that all the
> Font
>> and Paragraph formatting buttons in the ribbon are disabled and they
>> can't use them" as an example, instead. :-)
>
> Most SMEs and non-TW authors are used to using brute force to format
> their documents. They just keep hammering a few familiar keys and
> icons (Tab, Indent, Bullets, Numbering, Bold, Italic, Enter) till the
> text looks roughly how they want it to look.
>
> A good solution is not to disable problem keyboard shortcuts and
> toolbar buttons that apply manual formatting, but to intercept them.
> Many TWs have developed their own custom templates in which Ctrl-B and
> the [B] button apply an Emphasis character style, two slightly
> different Bullet buttons apply List Bullet 1 and List Bullet 2 styles,
> and so on.
>
> For people wanting to develop their own stable, custom templates, I
> used to recommend the Word MVPs [1]site and the website of the late,
> much-missed Shauna Kelly [2]. These are no longer very up-to-date with
> respect to recent versions of Word and it would be weeks of effort to
> develop, maintain and support a set of really bullet-proof templates.
> Now I'd recommend looking for a commercial 'ribbon replacement'
> product. http://www.appsforoffice.com/ is one I know of; there are
> many others out there.
>
> --- Stuart
>
>
>
> Links:
> ------
> [1] http://word.mvps.org/FAQs/General.htm
> [2] http://shaunakelly.com/topic/word/numbering
>
>
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Re: Large Documents in Word: From: Stuart Burnfield

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