Re: Help! MS Word 2010 graphics problems

Subject: Re: Help! MS Word 2010 graphics problems
From: Steve Hudson <sh1448291904 -at- gmail -dot- com>
To: "Ball, Guy" <guy -dot- ball -at- astronics -dot- com>
Date: Wed, 5 Aug 2015 02:57:33 +0800

My PREFERRED method is to not insert the picture into the document,
but to link to it from the same folder as the doc, and send the
folder as a zip. Here's a little teknicul info.

Word can (and will on regular occasions) store three copies of any
'standard' graphic file:

1) the original
2) a cropped and treated version of the original (you know, we fiddle
brightness, contrast etc)
3) the actual render copy


Now if it's a graphic format that Word (ok, to be more accurate: MS
Office) doesn't feel is standard, we can add a 4th: 1.5) a
standardised format of the original to work with. Essentially, keep
embedded graphics to nice little png's or whatever for icons, and GIFs
for screenshots - but PRETREAT the graphics. Don't use Word's
crop/brightness etc, do it yourself in an external package, then pass
it over. I won't rant about the suitability of different fileformats
for different jobs unless requested.

On 3 August 2015 at 23:26, Ball, Guy <guy -dot- ball -at- astronics -dot- com> wrote:
> Lynne:
>
> I'm not sure if someone has brought this up yet. Forgive me if they have.
>
> I use Word as my main writing tool and include lots of photos & graphics. One issue might be the size of your graphics. Your max. example of 13,000 KB is actually 13 MB. That's a big file and when you insert it into a Word file it adds another 13 MB to your file size. Add about 10 photos and you could easily be up to 100 MB.
>
> I try to keep my Word files less than 50-70 MB in size. If you start adding lots of big graphics/photos, your file size will grow pretty big. A too-large Word file will cause trouble in part because of Word and in part because your computer may not want to handle such a large file. (Particularly if it's older or has less than optimal RAM.)
>
> (Check the file size of your Word file. If you're having trouble with it and it's about a couple hundred MB, that might be a problem.
>
> For photos, I tend to use .jpgs and size them to about 1 MB each (1,000 KB). My resolution is still very good. I've tried the .png format but for some reason I have occasional graphics where the .pngs don't appear when I open the file. Not sure why. A software friend says it shouldn't make a difference. But from experience, I still with good quality .jpgs.
>
> (And I don't link my photos. Often, I have to share the Word files with engineers so they can modify them. So that's not an option for me.)
>
> Guy
>
>
> Guy Ball
> Senior Technical Writer
> Astronics Test Systems, Inc.: 4 Goodyear; Irvine, CA 92618
>
>
>
>>>>>>>>>>Message: 2
>
> Date: Thu, 30 Jul 2015 17:38:21 +0000
>
> From: Lynne Wright <Lynne -dot- Wright -at- tritech -dot- com<mailto:Lynne -dot- Wright -at- tritech -dot- com>>
>
> To: TECHWR-L <techwr-l -at- techwr-l -dot- com<mailto:techwr-l -at- techwr-l -dot- com>>
>
> Subject: Help! MS Word 2010 graphics problems.
>
> Message-ID: <5277240852533F4793C084E6E16D5B0DB0BFBD -at- MX1 -dot- tritech -dot- local<mailto:5277240852533F4793C084E6E16D5B0DB0BFBD -at- MX1 -dot- tritech -dot- local>>
>
> Content-Type: text/plain; charset="us-ascii"
>
>
>
> Hi people...
>
>
>
> I've been using an Insert command to add graphics to my MS Word doc, but adding pix this way causes Word to crash A LOT.
>
>
>
> To insert a graphic, I do a manual return at the end of the line of text, then select Picture > Insert. The Wrap Text setting I use is In Line with Text; and I'm using .gifs.
>
>
>
> These are not super-huge files btw; the largest is 13,000 KB and contains 60 pix.
>
>
>
> I tried using Insert > Link to File; but when other users open my docs, the pictures don't appear.
>
>
>
> Any ideas on how I could fix either the crashing with inserted graphics; or the vanished linked pix?
>
>
>
> thx
>
>
>
>
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RE: Help! MS Word 2010 graphics problems: From: Ball, Guy

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