TechWhirl (TECHWR-L) is a resource for technical writing and technical communications professionals of all experience levels and in all industries to share their experiences and acquire information.
For two decades, technical communicators have turned to TechWhirl to ask and answer questions about the always-changing world of technical communications, such as tools, skills, career paths, methodologies, and emerging industries. The TechWhirl Archives and magazine, created for, by and about technical writers, offer a wealth of knowledge to everyone with an interest in any aspect of technical communications.
In the end, I went with a combination of the ideas. I wanted to stay
within Word (for compatibility, not for any preference of my own). I also
wanted to keep the number of master files to a minimum. That ruled out
third-party programs, add-ins, extra templates and Excel files. The result
might not be elegant, but I think that it will work for us.
Step 1, I used Dan's suggestion of creating a set of character fonts, one
for each final document. A and B.
2. I applied the fonts to text as appropriate.
3. I created a set of macros that would allow me to see A-Only, B-Only and
A & B. In addition to toggling the Hidden property of the font, the
macros would also set the colour so that A-Only or B-Only would use the
default, but A & B would set each to the selected highlight colour.
4. The final macro was the big one: It does the following:
a) Ensures that both A and B are visible, then saves the current master
b) Selects all the text and copies to clipboard.
c) Opens document-A and document-B, each in its own window.
d) With each window A and B
i. select all, then paste, replacing the old with the new.
ii set the colour of font-A to normal
ii. find text based on style = font-B
iii loop through the find operation, selecting and deleting
v repeat for window B, being sure to reverse font-A and font-B in the
-- Andrew Harvie
Visit TechWhirl for the latest on content technology, content strategy and content development | http://techwhirl.com