Re: [Lonewriter-discuss] Word x-ref question

Subject: Re: [Lonewriter-discuss] Word x-ref question
From: "Monique Semp" <monique -dot- semp -at- earthlink -dot- net>
To: "Monique Semp" <monique -dot- semp -at- earthlink -dot- net>, "Tammy Van Boening" <tammyvb -at- spectrumwritingllc -dot- com>, <techwr-l -at- lists -dot- techwr-l -dot- com>, <lonewriter-discuss -at- mailer -dot- stc -dot- org>
Date: Fri, 13 Oct 2017 16:05:54 -0700

Oh, I already realized something VERY IMPORTANT I forgot: I don't actually use the Figure Caption style. I have several versions of the style for the different levels of indentation, and so Figure Caption 1 is *based on* BodyText 1, NOT Figure Caption. (Likewise, Figure Caption 2 is based on BodyText 2.)

For the tables, I base Table Caption 1 on Figure Caption 1; etc.


-----Original Message----- From: Monique Semp
Sent: Friday, October 13, 2017 4:02 PM
To: Tammy Van Boening ; techwr-l -at- lists -dot- techwr-l -dot- com ; lonewriter-discuss -at- mailer -dot- stc -dot- org
Subject: Re: [Lonewriter-discuss] Word x-ref question

Hi Tammy,

I'm still on Word 2010 (because I haven't needed Word for a client for a
long while, so haven't bothered to update), but the numbering/xref functions
don't seem to have changed since 2007, so it's likely still applicable for
Word 2016.

I do not use word's numbering for the tables or the captions. It's been so
long since I set up my Word templates (originally for Word 2003, and ported
to Word 2007 and then 2010), and so long since I used Word for full-featured
docs, that I don't recall a lot of why I have things the way they are. But
in this case, it's certainly likely that I ran into the problems you're
having.

Instead of using Word's numbering, I use sequence numbering via field codes
right in the text itself. So if I expand the field codes for the text of
Figure Caption-styled paragraph, which of course will contain the figure's
caption, here's what it shows:

Figure {Seq Figure \* ARABIC \* MERGEFORMAT}. Title of the figure

IMPORTANT reminder to everyone about showing field codes: To replicate this,
don't just type the curly braces and their contents as shown above. You have
to insert the field code and make the right selections and add the right
modifiers.

Then for every figure caption, I just copy/paste the text from another
figure's caption, change the desired text, and select all/update field
codes.

For the xrefs, I use Insert > Cross-reference, select Figure for the
reference type, select Insert as hyperlink, and choose Insert reference to:
Only label and number. The result is the desired "Figure #", where "#" is
the actual number.

The xref is going to use "Figure" for the label no matter what you actually
type in the figure's caption, which effectively means that you must use
"Figure" in your caption line text. (Otherwise it wouldn't match the xref's
label.)

I do the same process for tables.

This field codes for sequence numbering and the copy/paste of the text seems
perhaps non-standard. But it's easy, and after a while it becomes so
automatic you won't even think about it. And certainly much better than
inserting bookmarks, which bring their own headache.

I'm not sure I got the procedure complete, so if it doesn't work, please ask
for clarifications.

HTH,
-Monique

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References:
Word x-ref question: From: Tammy Van Boening
Re: Word x-ref question: From: Monique Semp

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