Re: Document numbering system

Subject: Re: Document numbering system
From: "L. H. Garlinghouse" <garlinghou -at- WATERLOOINDUSTRIES -dot- COM>
Date: Mon, 4 May 1998 09:35:51 -0600

I asked a similar question in July '96 to the "ISO Standards
Discussion" list. You may wish to subscribe and look at their

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Most of the responses were along the lines of
the smartest numbering system was an "unintelligent" one.
Rely on a data base to manage the document content and/or rely on

If you still want a numbering system (I sorta do - my checks are
numbered, why wouldn't I want my other docs. to be also?!) I feel
comfortable with a "dull - normal" not too bright numbering system.

My thoughts are that each document has:
--a system of which it is a part of (ISO, Safety, etc);
-- an issuing department
-- an area of impact.

I think a 4 or 5 charater field should allow these three (3)
attributes to be communicated + a 3 or 4 digit field to number the
docs. sequentially.

A 4D-3D system could work. The four digits to define general
document attributes; the three digits to define the place of the
docuement within the particular "set." This allows a supervisor to
tell a report, "As long as you are in this department, you need to
only worry about the "1234-" series of documents."

Most definitely NOT the last word on this.

> Subject: Document numbering system

> I'm looking for some direction on a document numbering system. Any source material worth recommending? Any success stories?

<< All opinions, statements, &c are my own>>
L.H. Garlinghouse, C.Q.E.
Pocahontas AR U.S.A.
(870) 892-4586 ext 7659
garlinghou -at- waterlooindustries -dot- com

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