Re: Creating a consistent look and feel for docs

Subject: Re: Creating a consistent look and feel for docs
From: "Michele Marques" <mmarques -at- cms400 -dot- com>
To: "TECHWR-L" <techwr-l -at- lists -dot- raycomm -dot- com>
Date: Thu, 7 Oct 1999 14:21:39 -0400

> I was hired to create the docs. My manager wants to have a
consistent look
> and feel to all documents created by our department, which
> documents written by the software engineers and the managers.
I am
> currently working on a style guide. I am also creating a Word
template and
> sample documents that others can use.


> I don't want to have to spend hours fixing up others documents
before they
> can be published, and we don't want to hire a word processing
person to do
> it. Have any of you had any experience in getting people outside
> Documentation group to create documents according to a

I haven't done this myself, but I do have a few ideas. If you have not
done so already, you might want to check out Woody's Office
Watch (you can find it from for the "Word of
Law" column, which deals with some of those issues.

My biggest suggestion is to have custom toolbar/menus with your
templates, where you (1) remove anything that you don't want the
users to do and (2) add buttons/menus for easy access to custom

For example, you could already have a table of contents in place (it
just won't have much substance) and a toolbar button to "finish" a
document that auto-applies styles, updates the table of contents,
and does any other cleanup work that you can make routine.

Good luck!

- Michele

Michele Marques
Technical Writer, CMS Manufacturing Systems
mmarques -at- cms400 -dot- com
905-477-4499 x280

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