by Jean Hollis Weber

As a technical writer, you may be asked to develop a style guide for the hardcopy and online documents you produce. Sounds easy enough. After all, commercial style guides and, potentially, examples shared by your colleagues should provide enough information to get you started. In researching your task, though, you may find a variety of definitions and explanations of what a style guide is and why companies use them. What's more, you many find that style guides don't seem to have consistencies among them that can help guide you in developing one.

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Style guides are essential aids for writers and editors who produce publications and online help projects—but does a style guide cover everything you need? Probably not.

Many writers and editors swear by a style guide, like the Chicago Manual, or the AP Style guide, when organizing, editing and writing publications. The Microsoft style manual is very helpful in technical writing and editing. Many corporations adapt elements of these to produce their own, distinctive style guides.