Re: Acrobat Reader and "post-it" notes

Subject: Re: Acrobat Reader and "post-it" notes
From: Gilda_Spitz -at- markham -dot- longview -dot- ca
To: Max Wyss <prodok -at- prodok -dot- ch>
Date: Tue, 3 Oct 2000 09:19:02 -0400

Thanks for your responses. Too bad - I was hoping there was a way to do
annotations with just plain Acrobat Reader. I'm sure I can't get upper
management to buy into the idea of purchasing Business Tools for all System
Admins at all customer sites.

So now, I have two more questions:

1. The reason I asked the original question is because we currently
distribute that document in rtf format, so that each System Admin can use
Word or WordPad to add details specific to his or her own organization. But
I HATE having to use Word to create that rtf file. We tried creating it in
Frame, as we do all our other documents, and then saving as rtf, but it
didn't work. Is there a special trick to making the conversion work

2. Max Wyss said:

> ... "provide the Business Tools to everyone in your organization; you
can set up pretty elegant workflows, and when eventually digital signatures
become an issue, you will need it anyway."

Can you please explain what you mean when you say "when
signatures become an issue"?

Gilda Spitz
Manager, Documentation
Longview Solutions Inc.

Max Wyss <prodok -at- prodok -dot- ch> on 10/02/2000 05:16:40 PM

To: Gilda Spitz/Admin/Longview Solutions Inc.

cc: "TECHWR-L" <techwr-l -at- lists -dot- raycomm -dot- com>

Subject: Re: Acrobat Reader and "post-it" notes



That was the short answer. A bit more verbose: When you create
annotations (in fact, there are quite a few different styles
available, which make Acrobat to an excellent collaboration tool),
you will have to save the document in order to keep the annotations.
Now, Reader can read PDF documents. If it could save documents, it
would be called Saver, wouldn't it?

In order to be able to modify and save a PDF document, you will in
any case need a full version of the Viewer component of Acrobat. This
can be either the full version (something around USD 220), or the
Acrobat Business Tools (single licences for USD 79; volume licences
are available at good prices).

So, what you have to do, is to provide at least the Business Tools to
your system administrators. Well, it might be even better, you
provide the Business Tools to everyone in your organization; you can

set up pretty elegant workflows, and when eventually digital
signatures become an issue, you will need it anyway.

Hope, this can help.

Max Wyss
PRODOK Engineering
Low Paper workflows, Smart documents, PDF forms
CH-8906 Bonstetten, Switzerland

Fax: +41 1 700 20 37
e-mail: mailto:prodok -at- prodok -dot- ch

[ Building Bridges for Information ]


We use Acrobat to create all our manuals in pdf format. For most of the
books, we want users to be able to read and print, but not to make any
changes. But for one book, we want the System Administrator to be able to
make annotations and then send the annotated version to other users.

I know there's an annotation feature in Acrobat. You can use it, for
example, to add a notation that looks like an electronic post-it note. I
can see how to do this in regular Acrobat, but not in Acrobat Reader. But
our System Administrators have only Acrobat Reader, but not regular
Acrobat. Is there some way to add annotations in Acrobat Reader?

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