RE: Word 2000 problems

Subject: RE: Word 2000 problems
From: "Michele Marques" <marquesm -at- autros -dot- com>
To: "TECHWR-L" <techwr-l -at- lists -dot- raycomm -dot- com>
Date: Tue, 30 Jan 2001 10:21:39 -0500

Cayenne Woods is facing the problem of her entire document taking on the
characteristics she applies to specific text (e.g., "bold", "numbering").

There is a "feature" in Word that "lets" styles be automatically be updated
by formatting text that is set to that style. For example, if you "bold"
some "body" text, then the "body" style (and, hence, all text set to "body")
becomes bolded. (Or if you number one paragraph, they all become numbered.)

Fortunately, you can turn this "feature" off.
1. Position the cursor in a paragraph of the style you wish to fix (yes,
this is a style-by-style issue)
2. From the Format menu, select Style.
3. Click the Modify button.
4. Clear the "Automatically update" check box. The "automatic update"
feature is what is used to "automatically update" your style based on
changes you make to paragraphs marked with that style.
5. Click "OK" and then click "Apply".

Note: Because Cayenne mentions that these changes apply to the *entire*
document, I suspect that Cayenne is not using "Styles" for formatting. To
all who are new at tech-writing with Word, I strongly recommend using named
styles for all your different formats, instead of just applying "bold",
"numbering", etc. That makes it really easy to update the look of the
document by changing the formats of the styles.

Michele Marques
Technical Writer,
Autros Healthcare Solutions
marquesm -at- autros -dot- com

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